Bookkeeping, Admin, Marketing, Compliance

This is a fully remote position, open to applicants in Australia.

📋 Description

• Review the Admin Playbook, company website, Loom recording, notes, and expectations during the paid trial.

• Submit a 1–2 minute introductory video addressing role fit, company knowledge, work environment, strengths, career aspirations, and AI usage questions.

• Conduct regular reconciliations of all business transactions using Xero.

• Raise, update, and monitor client invoices.

• Create, categorize, manage, and reclassify bills and expenses.

• Maintain the Fixed Asset Register and oversee purchases in Xero.

• Process payroll and ensure timely posting of pay runs.

• Organize payslip folders and activity spreadsheets.

• Reconcile, process, confirm, and remit quarterly superannuation contributions.

• Prepare cash flow projections, income and expense summaries, financial forecasts, and income estimates.

• Track rental income and property-related expenses.

• Prepare and submit BAS documentation, workpapers, and conduct journal entry reviews.

• Collaborate with the external accountant on tax matters.

• Manage FBT requirements and maintain FBT, SGC, and BAS playbooks.

• Monitor ASIC renewals, insurance, and Worksafe obligations.

• Establish BAS payment plans and process ATO bill payments.

• Prepare remuneration certifications and compliance documentation.

• Conduct daily inbox sweeps, label emails, create folders, follow up on correspondence, and manage reminders.

• Upload and organize documents through Google Drive, OneDrive, and SharePoint.

• Maintain passwords securely in 1Password.

• Keep the Notion task dashboard updated and create recurring-process playbooks.

• Prepare meeting agendas, take notes, and distribute summaries.

• Pay utility, electricity, and other recurring bills.

• Maintain records of rental property transactions and expenses, handling related correspondence.

• Develop monthly content plans and create, design, schedule, and publish social media content.

• Conduct competitor research and brand audits.

• Develop user personas and document marketing strategies.

• Write and refine biography, About page, and speaker profile content.

• Manage Linktree, Canva, and Facebook accounts.

• Review and update website content and create Canva mockups.

• Research speaking opportunities and conferences, tracking them in Notion.

• Prepare cold outreach kits and speaker profiles.

• Support lead generation initiatives.

• Create PowerPoint presentations and proposal documents.

• Assist with pitch deck development and document formatting.

⛳️ Requirements

• Based in Melbourne, VIC Australia.

• Proactive and results-oriented.

• Ability to work independently on a consistent schedule.

• Experience or skills in bookkeeping, financial administration, compliance, marketing, and general operations.

• Proficiency in Xero, including reconciliations, invoices, bills, payroll, superannuation, BAS, FBT, cash flow projections, and financial reporting.

• Knowledge of Australian compliance obligations, including BAS, FBT, SGC, ASIC, ATO, insurance, and Worksafe requirements.

• Familiarity with Outlook, Google Drive, OneDrive, SharePoint, Notion, 1Password, Canva, LinkedIn, Facebook, Slack, Linktree, and Meta Business Suite.

• Ability to create and maintain playbooks, trackers, spreadsheets, folder structures, and documentation.

• Competence in creating social media content and marketing materials.

• Skill in conducting competitor research, brand audits, and developing user personas.

• Proficiency in preparing presentations, pitch decks, and cold outreach materials.

• Familiarity with AI tools and the capability to provide a specific example of their workplace application.

• Ability to record a 1–2 minute introductory video responding to the required questions.

🏝️ Benefits

• Paid initial trial of 10 hours.

• Remote work arrangement.

• Part-time schedule.

• Opportunity to use AI tools in the role.