Bookkeeper, Vista Experience

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Process supplier invoices, credit notes, payment runs, and supplier reconciliations.

• Oversee accounts payable, accounts receivable, customer invoicing, debtor follow-up, and account inquiries.

• Handle weekly payroll, maintain employee records, adjust leave, submit STP, and report on superannuation.

• Conduct reconciliations for bank accounts, credit cards, GST, loans, finance, and balance sheets.

• Process journals and make month-end adjustments.

• Assist with BAS, IAS, Fuel Tax Credit, TPAR, payroll year-end, and compliance activities related to audits.

• Prepare monthly management reports, job cost reports, cash-flow forecasts, budgets, and profit-and-loss forecasts.

• Monitor project expenses against budgets and generate ad hoc financial reports.

• Support construction administration, project cost tracking, plant and equipment reconciliations, subcontractor payments, retention tracking, and claims documentation.

• Maintain records for subcontractor onboarding, compliance registers, and expiry notifications.

• Keep plant and equipment registers updated and process internal hire charges.

• Manage accounting records, filing systems, and digital documentation.

• Contribute to process improvement and reporting automation initiatives.

• Utilize Vista for accounts payable, accounts receivable, job costing, payroll, project administration, reconciliations, and financial reporting.

• Complete a structured transition with the current Bookkeeper and gradually take ownership of recurring finance and administrative tasks.

⛳️ Requirements

• Candidate must be based in the Philippines.

• Prior experience supporting Australian construction, civil construction, engineering, or contracting businesses.

• Strong knowledge of Australian payroll, GST, BAS, and compliance requirements.

• Advanced experience in bookkeeping and accounts administration.

• Comprehensive understanding of Vista by Viewpoint (Trimble Viewpoint); candidates lacking previous Vista experience will not be considered.

• Familiarity with Vista and QuickBooks accounting platforms.

• Intermediate to advanced proficiency in Microsoft Excel.

• Experience using Microsoft Outlook, Teams, and SharePoint.

• Exceptional written and verbal communication skills in English.

• High attention to detail with the ability to work independently.

• Experience with Australian payroll and GST obligations.

• Must disclose any ongoing roles or client commitments.

• Reflect this engagement on LinkedIn as “Independent Contractor”.

🏝️ Benefits

• 100% remote work from home.

• Flexible time management as an independent contractor, while synchronizing with AU business hours.

• Structured transition and handover period.

• Training provided on internal systems, processes, and workflows.

• Direct collaboration with the current Bookkeeper during the onboarding process.