Bookkeeper

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Ensure the maintenance of precise and up-to-date QuickBooks Online records across various LLCs and business entities.

• Input and classify transactions utilizing the established chart of accounts and coding system.

• Document invoices, receipts, payments, deposits, intercompany transactions, and other financial activities, ensuring all are supported by relevant documentation.

• Examine transactions for any missing information, incorrect coding, duplicates, or inconsistencies.

• Reconcile assigned bank and credit card accounts with their respective statements.

• Investigate and rectify discrepancies and misclassified transactions within the authorized scope.

• Escalate unresolved, questionable, or potentially erroneous transactions with clear context for further review.

• Manage accounts payable and accounts receivable records diligently.

• Keep accurate vendor records and maintain updated vendor lists.

• Reconcile rental income with expected payments.

• Identify late, missing, or inconsistent payments for management evaluation.

• Monitor designated email accounts for invoices, receipts, statements, and bookkeeping documents.

• Align supporting documents with QuickBooks transactions and organize them in cloud storage.

• Preserve comprehensive financial records for bookkeeping and tax assistance.

• Maintain Google Sheets, cash-flow trackers, deal-related spreadsheets, and other financial monitoring tools.

• Compare spreadsheet data against QuickBooks and investigate any inconsistencies.

• Assist in the preparation of weekly and month-end Profit & Loss statements and other financial reports.

• Complete transaction entries, reconciliations, AP/AR updates, and documentation prior to month-end review.

• Prepare accurate and complete financial records for management's final evaluation and closure.

• Manage assigned tasks within deadlines, communicate obstacles, and maintain precise records asynchronously.

⛳️ Requirements

• Strong experience with QuickBooks Online is a mandatory requirement.

• Solid hands-on bookkeeping experience which includes transaction entry, bank reconciliation, credit card reconciliation, accounts payable, and accounts receivable.

• Proven experience in maintaining financial records for multiple LLCs and business entities.

• Experience in managing intercompany transactions.

• Proficiency in Google Sheets and financial spreadsheets.

• Capability to identify, investigate, and communicate financial discrepancies instead of merely entering data.

• Ability to consistently adhere to established accounting procedures, chart-of-accounts structures, and coding standards.

• Competence in managing assigned bookkeeping tasks independently, without the need for daily reminders or step-by-step guidance.

• Strong organizational and time-management abilities, especially when overseeing records across multiple entities.

• Clear written and verbal communication skills in English.

• High level of honesty, integrity, reliability, and confidentiality when managing financial information.

• Experience in real estate bookkeeping is preferred but not mandatory.

• Familiarity with HUD/settlement statements and real estate transactions is preferred.

• Applications must demonstrate practical experience with QuickBooks Online and reconciliation.

• Must be able to work during US-aligned work hours.

• Contractor / Virtual Professional work structure.

🏝️ Benefits

• Paid Time Off

• HMO

• Fully Remote Work