Bookkeeper – Part-Time, NDIS

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Reconcile bank accounts, credit cards, and receipts within Xero.

• Code and review transactions while resolving any unreconciled items.

• Prepare and organize financial records for the external accountant.

• Accurately prepare BAS with the correct GST treatment.

• Prepare superannuation payments and reconcile superannuation liabilities.

• Calculate and accrue pro-rata long service leave.

• Process supplier invoices and maintain thorough supplier records.

• Follow up on outstanding invoices and overdue payments.

• Ensure proper use of NDIS support item codes when invoicing and coding NDIS income.

• Monitor aged receivables and identify at-risk accounts.

• Assist with timesheet reviews and manage fortnightly payroll for approximately 18 employees.

• Apply the SCHADS Award, including pay rates, penalty rates, allowances, and shift loadings.

• Onboard employees into Xero and maintain their records.

• Uphold confidentiality regarding payroll and employee information.

• Maintain PLSL registrations and reporting under the South Australian Community Services scheme.

• Ensure compliance and maintain ASIC and company records.

• Organize registers, renewals, and compliance deadlines.

• Collect and organize documents for the accountant.

• Liaise with accountants, suppliers, employees, and government agencies.

• Maintain organized digital filing systems and business records.

⛳️ Requirements

• Over 3 years of practical bookkeeping experience in Australia, primarily using Xero.

• Proven experience in reconciling bank accounts, credit cards, and receipts in Xero.

• Familiarity with preparing BAS and managing GST within Xero.

• Working knowledge of Australian payroll administration, including timesheet review, payroll preparation, superannuation, PAYG, and Single Touch Payroll.

• Payroll experience under an Australian modern award, including shift work, penalty rates, and allowances.

• Ability to calculate pro-rata long service leave and reconcile superannuation.

• Experience in processing supplier invoices and maintaining audit-ready records.

• Proficient in following up on outstanding invoices and overdue payments via email and phone.

• Experience onboarding employees into Xero and maintaining their records.

• Capable of preparing and organizing comprehensive financial records for an external accountant.

• Strong skills in digital filing discipline.

• Excellent written and spoken English communication skills.

• High level of confidentiality and discretion when managing payroll and employee information.

• Availability for consistent part-time work, including reliable support for the fortnightly payroll cycle.

• Familiarity with NDIS support item codes and billing, SCHADS Award, PLSL reporting, ASIC records, community services/NDIS, Xero certification, and remote work is preferred.

🏝️ Benefits

• Part-time work-from-home arrangement.

• Flexible days and times to be agreed upon with the client (AEST).

• Initial hours of 5 per week, with the option to increase to 10 as necessary.