Bookkeeper

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Process supplier invoices using Ezzybill and Hubdoc into Xero, ensuring accurate account and GST coding.

• Match invoices with purchase orders and receipts in Simpro and address any discrepancies.

• Reconcile monthly supplier statements and resolve any missing or unmatched invoices.

• Prepare weekly payment runs for managerial approval.

• Establish and maintain supplier records, verifying bank detail changes with the Australian team.

• Invoice completed jobs in Simpro, including processing progress claims.

• Clear jobs that have been completed but not yet invoiced.

• Supervise the synchronization between Simpro and Xero, resolving any errors that arise.

• Conduct weekly follow-ups with debtors via email and phone and allocate customer payments accordingly.

• Perform daily reconciliation of all bank accounts in Xero.

• Maintain bank rules and identify any unusual transactions.

• Adhere to documented procedures and assist in keeping them current.

• Utilize provided AI and automation tools while managing flagged exceptions.

• Prepare transactions for approval by the Australian finance controller without access to bank login or payment release.

⛳️ Requirements

• Minimum of 3 years of bookkeeping or accounts experience with Australian clients.

• Strong practical experience with Xero covering accounts payable, accounts receivable, and bank reconciliation.

• Solid understanding of Australian GST coding, including GST on expenses, GST-free transactions, and capital purchases.

• Proven experience reconciling supplier statements and managing debtor follow-ups.

• Exceptional written and verbal communication skills in English.

• Comfortable making phone calls to Australian customers.

• High level of attention to detail.

• Ability to work within documented procedures.

• Experience with Simpro or other field service/job management systems such as ServiceM8, AroFlo, or Ascora (desirable).

• Familiarity with Ezzybill, Hubdoc, or Dext (desirable).

• Background in construction, trades, or electrical industries, including knowledge of progress claims and retentions (desirable).

• Bookkeeping or accounting qualification (desirable).

• Must disclose any ongoing roles or client work.

• Must represent this engagement on LinkedIn as “Independent Contractor.”

🏝️ Benefits

• 100% remote work from home.

• Flexibility in managing work hours as an independent contractor.

• Alignment with Australian business hours for effective collaboration.