Billing Assistant

This is a fully remote position, open to applicants in United States.

📋 Description

• Aid in the preparation and refinement of prebills and draft invoices.

• Execute routine billing modifications and administrative adjustments, including narrative revisions, time and cost reallocations, and other authorized changes.

• Collect, organize, and maintain necessary documentation for billing processes.

• Assist in creating invoice packages along with supporting documentation for client submission.

• Preserve billing documentation and systematically organize and retain invoice support and records within firm systems.

• Prepare, update, and manage regular billing reports, spreadsheets, trackers, and departmental records.

• Investigate billing items and compile information to address outstanding requests or discrepancies.

• Supervise designated Billing mailboxes, arrange incoming requests, and route or escalate items as needed.

• Monitor outstanding billing requests, deadlines, and unresolved items.

• Offer administrative assistance for routine eBilling activities.

• Support month-end, fiscal year-end, high-volume billing cycles, departmental projects, process enhancements, and data-cleaning initiatives.

• Carry out additional billing-related administrative and operational tasks as assigned.

⛳️ Requirements

• A high school diploma or equivalent is required.

• An associate degree, college coursework, or further education in accounting, finance, business, or a related field is preferred but not mandatory.

• Prior experience in an administrative, finance, billing, or professional-services setting is preferred.

• Exceptional attention to detail with a proven dedication to accuracy and quality.

• Strong organizational and time-management capabilities with the ability to juggle multiple priorities and deadlines.

• Ability to function effectively in a high-volume, deadline-oriented environment.

• Excellent written and verbal communication skills.

• Capability to adhere to established procedures, exercise sound judgment within the role's scope, and appropriately escalate questions or issues.

• Ability to work independently while effectively collaborating with colleagues across the Finance department.

• Proficient in Microsoft Office applications, especially Excel, Outlook, and Word.

• Capability to learn and effectively utilize financial, billing, document management, and workflow systems.

• Previous administrative, accounting, finance, billing, or professional-services experience is preferred.

• Prior experience in a law firm is advantageous but not essential.

🏝️ Benefits

• Health, dental, and vision insurance.

• Life and disability insurance.

• Retirement & Savings Plan.

• Emergency backup child and adult care.

• Paid vacation, sick leave, and holidays.

• Opportunities for professional development and career advancement.

• Employee recognition and reward programs.

• Employee wellness and assistance programs.

• Employee discounts and perks.

• Overtime eligibility.