Bilingual Executive Support Specialist

This is a fully remote position, open to applicants in Honduras, +6 more countries.

📋 Description

• Facilitate meetings with team members, clients, and other relevant stakeholders.

• Monitor tasks, priorities, and follow-up items using BloomGrowth.

• Communicate with clients and team members in both English and Spanish via phone calls and emails.

• Assist in scheduling and tracking personal appointments and commitments as needed.

• Manage confidential and sensitive information with professionalism and discretion.

• Send reminders and follow up on meetings, commitments, and key deadlines.

• Identify potential opportunities, suggest relevant events, and coordinate participation as appropriate.

• Keep organized task lists, calendars, and follow-up systems.

• Provide administrative support for special projects and initiatives.

• Coordinate schedules and deadlines related to academic projects and other commitments.

• Aid in preparing teaching materials, presentations, and PowerPoint slides.

• Dispatch appointment confirmations, reminders, and follow-up communications.

• Organize and prioritize daily tasks to ensure timely completion of responsibilities.

• Oversee executive calendars, schedule appointments, and coordinate meetings.

• Propose practical methods to enhance organization, coordination, and efficiency.

• Recognize upcoming priorities, scheduling conflicts, and pending tasks.

• Assist the Managing Attorney with academic and teaching-related administrative duties.

• Direct messages, requests, and pending items to the appropriate personnel, ensuring prompt attention.

• Act as a liaison for internal coordination and external communications.

⛳️ Requirements

• At least 1 year of experience as an Executive Assistant, Administrative Assistant, or in a similar support position.

• Exceptional written and verbal communication skills in both English and Spanish.

• Outstanding organizational and time management abilities.

• Experience in managing multiple calendars and complex scheduling.

• Strong attention to detail and a dedication to accuracy.

• Capability to juggle multiple priorities, deadlines, and competing requests.

• Proficiency in anticipating needs and following through on commitments.

• Ability to work independently while effectively collaborating with a remote team.

• Professional discretion when dealing with confidential information.

• Experience supporting senior leadership is preferred.

• Knowledge of immigration law or prior experience in a law firm is preferred.

• Familiarity with task management platforms, project coordination, and presentation preparation is preferred.

• Proficient in using BloomGrowth for task tracking and follow-up.

• Experience with calendar management software.

• Competency in using email platforms.

• Familiarity with video conferencing tools.

• Skilled in presentation software.

🏝️ Benefits

• Opportunity for remote work.

• Workplace culture recognized with Great Place to Work Certification.