Bid Writer

This is a fully remote position, open to applicants in Pennsylvania.

📋 Description

• Oversee the development, coordination, writing, and submission of responses to RFPs, RFQs, tenders, and various business opportunities.

• Manage proposal activities throughout the entire bid lifecycle, including processes, timelines, and governance requirements.

• Collaborate with Sales, Operations, Finance, Legal, and subject matter experts to collect information and create proposal content.

• Generate clear, persuasive, and customer-oriented responses that communicate the value proposition and differentiators of International SOS.

• Ensure that submissions meet client requirements, evaluation criteria, and submission guidelines.

• Oversee proposal document control, review cycles, approvals, and version control leading up to final submission.

• Organize bid reviews and integrate stakeholder feedback.

• Assist in bid qualification activities and identify potential risks to ensure successful submissions.

• Handle client clarification requests and manage post-submission activities.

• Maintain proposal content, templates, and knowledge repositories.

• Contribute to process enhancements and best practices in bidding.

• Manage multiple simultaneous opportunities and competing deadlines effectively.

• Support the Regional Bid Management Director with strategic projects and initiatives.

⛳️ Requirements

• At least 2 years of experience in bid writing and proposal development.

• Demonstrated success in producing high-quality, compliant, and competitive proposals.

• Practical experience with bid management and proposal automation tools, CRM platforms, and content management systems.

• Proven experience using AI-enabled tools for proposal development, content creation, and efficiency, while ensuring compliance, accuracy, and human oversight.

• Experience in supporting comprehensive proposal development activities, including planning, content generation, reviews, submissions, and lessons learned.

• Proven capability to manage multiple deadlines and competing priorities in a fast-paced, deadline-oriented environment.

• Bachelor's degree in Communication, English, Journalism, or a related field is preferred.

• APMP Foundation Certification or equivalent proposal management certification is preferred.

• Strong proficiency in the Microsoft Office Suite, including Word, Excel, and PowerPoint.

• Familiarity with proposal management, content management, and AI-assisted writing tools.

• Commitment to continuous professional development and the adoption of best practices in proposal management.

• Proficient in English at a high written and verbal level.

• Ability to communicate in French is an advantage.

• Strong knowledge of proposal, bid, and tender management.

• Excellent written communication, technical writing, editing, and proofreading abilities.

• Strong commercial and business acumen.

• Exceptional verbal communication and stakeholder management skills.

• Strong analytical and critical thinking abilities.

• Knowledge of proposal governance, document management, version control, and quality assurance best practices.

• Strong organizational and project coordination skills.

• High level of accuracy and attention to detail.

🏝️ Benefits

• A dynamic and respectful workplace.

• Opportunities for continuous professional development.

• Occasional travel as required by the business.