Benefits and Leave Specialist

This is a fully remote position, open to applicants in Arizona, +25 more states.

📋 Description

• Manage the comprehensive U.S. benefits programs for Textile Exchange, overseeing open enrollment, life events, eligibility, education, onboarding, and 1095 reporting.

• Act as the main administrator for Ease while handling relationships with U.S. benefits vendors and carriers.

• Ensure the accuracy of benefits enrollments and payroll deductions in both BambooHR and vendor systems.

• Conduct audits of benefits data and address any discrepancies that arise.

• Prepare benefit invoices for the Finance department and ensure timely submission.

• Address and resolve international benefits inquiries with the Employer of Record provider.

• Review changes to international benefit plans and provide necessary approvals or feedback to the EOR.

• Create benefits documentation for onboarding and hiring processes for both U.S. and international employees.

• Oversee U.S. leave programs and collaborate with EOR partners and vendors on international leave administration.

• Maintain compliant leave policies, procedures, SOPs, forms, and documentation.

• Communicate leave processes, timelines, and required documentation to employees and managers.

• Administer global time-off programs and manage configurations, accruals, and settings within BambooHR.

• Audit and reconcile time-off balances between BambooHR and external systems, including Remote.

• Support accurate payroll processing in the U.S. related to leave and time off.

• Coordinate the administration of U.S. workers’ compensation claims and annual audits.

• Conduct quality assurance reviews of payroll and provide backup support as needed.

• Create and maintain resources, SOPs, and content on SharePoint related to benefits.

• Perform benefits audits, surveys, and operational process assessments.

• Identify and implement enhancements to processes concerning benefits, leave, and employee administration.

⛳️ Requirements

• Minimum of 3 years’ experience in benefits, leave administration, or total rewards administration.

• Familiarity with U.S. leave laws, including the ADA, paid family leave, and various state leave programs.

• Excellent organizational, communication, and problem-solving abilities.

• High attention to detail and proficiency in handling sensitive employee information with confidentiality.

• Ability to exercise good judgment and independently manage multiple priorities.

• Proven capability to collaborate effectively with employees, vendors, and cross-functional teams.

• Must be based in the United States.

• Experience with BambooHR and Ease/Employee Navigator or comparable systems is preferred.

• Background in working within a global, distributed team environment is advantageous.

• Prior experience working remotely is preferred.

• Preference for candidates in the Eastern Time Zone.

🏝️ Benefits

• Comprehensive U.S. employee benefits programs, encompassing life event processing, eligibility management, education for employees, new hire orientation, and annual 1095 reporting.

• Leave programs for parental, medical, statutory, and accommodation-related needs.

• Global policies for PTO, sick leave, and holidays.

• Administration of workers’ compensation claims and support.

• A remote-first work environment.

• Full-time position requiring 40 hours per week.

• Travel requirements of less than 5%.