Benefits Administrator

This is a fully remote position, open to applicants in California.

📋 Description

• Process and review payroll deductions from benefits vendors and participant alterations in the payroll system.

• Reconcile with vendors to ensure the accuracy of payroll deductions.

• Monitor and address status changes, terminations, and new hires within the HCM system to guarantee accurate downstream feeds.

• Address benefits inquiries from the Payroll Department and People Operations.

• Provide technical support to resolve system issues.

• Process and reconcile benefits deductions with the payroll system.

• Assist with pre/post audits during Open Enrollment.

• Reconcile and maintain HSA, FSA, and DCAP benefit plans in coordination with payroll and benefit systems.

• Administer, reconcile, and manage life events and dependent verification processes.

• Offer backup support for life insurance billing and plan processing.

• Prepare billing and lead the Commuter Benefits Program.

• Prepare and process Schwab 401(k) contributions for external clients, if involved in Retirement Plan Administration.

• Collaborate with Finance on Schwab payment reconciliations.

• Manage manual checks and wires related to physician contributions.

• Troubleshoot website issues with Union Bank.

• Respond to participant inquiries via the Vera ticketing system, phone, or email.

• Advise employees on benefit options and help determine the most suitable plan for each participant.

• Investigate and resolve client inquiries and issues in Oracle, ADP, Bswift, and other vendor systems.

⛳️ Requirements

• 1-3 years of experience in Human Resources, Payroll, or Benefits is required.

• A Bachelor’s degree in Business Administration or Finance is required.

• A strong aptitude for mathematics and finance is required.

• Must be detail-oriented and capable of multitasking in a fast-paced environment.

• Familiarity with Oracle HCM system, ADP Payroll systems, and Bswift Benefits administration platform or equivalent is preferred.

• Basic understanding of principles, standards, and accepted practices related to benefit plans.

• Ability to effectively communicate ideas and information both verbally and in writing.

• Capable of taking detailed and comprehensive meeting minutes.

• Personable demeanor with the ability to engage with various employees and physicians regarding benefit plans.

• Proficient in basic mathematical principles.

• Ability to understand and interpret State and Federal regulations governing all benefit plans.

• Must demonstrate flexibility, cooperation, and participation across the organization.

• Intermediate to advanced skills in MS Excel, Word, PowerPoint, and Outlook are required.

🏝️ Benefits

• Monthly wellness events and programs including yoga, HIIT classes, and more.

• Training opportunities aimed at supporting and advancing your professional development.

• Team building activities such as virtual scavenger hunts and holiday celebrations.

• Flexible work hours.

• Opportunities to participate in Vituity community events.

• Comprehensive health plan options.

• Coverage for Dental, Vision, HSA/FSA, Life and AD&D, and more.

• Top-tier 401(k) retirement savings plans with a $1.20 match for every dollar up to 6%, plus discretionary profit-sharing contributions (eligible starting January following 18 months of service).

• Generous paid time off beginning at 3-4 weeks annually.

• Discounts on Student Loan Refinancing.

• Professional and Career Development Program.

• Inclusion of EAP and travel assistance.

• Wellness program available.

• Annual corporate Success Sharing bonus program based on company performance.