Audit Documentation and Records Administrator

This is a fully remote position, open to applicants in Poland.

📋 Description

• Provide support to JLL's Global Programs team for a global technology client by acting as the primary custodian of master audit records.

• Gather status updates, evidence, findings, and corrective-action information from theme owners, risk owners, and subject-matter experts.

• Follow up on overdue submissions to ensure timely responses.

• Maintain the master audit checklist and summary dashboard using Excel.

• Create and manage an indexed evidence repository adhering to consistent file-naming and version-control practices.

• Monitor corrective-action target dates and issue deadline reminders.

• Distribute up-to-date checklists, extracts, and reports to auditors, management, and certification bodies.

• Manage access based on confidentiality classifications.

• Prepare monthly readiness reports, open-action logs, and escalation reports.

• Collaborate with internal audit, facilities, HSSE, and leadership teams.

• Schedule interviews and compile audit support packages.

⛳️ Requirements

• Minimum of 2 years' experience in records management, document control, administrative support, or compliance coordination.

• Strong proficiency in Microsoft 365, particularly Excel, with skills in data entry, basic formulas, filters, and managing sheet protection.

• Familiarity with SharePoint or another document management or records system.

• Excellent organizational skills and meticulous attention to detail in filing and cross-referencing.

• Ability to follow up with multiple stakeholders and pursue outstanding submissions effectively.

• Discretion in handling confidential and classified materials.

• Proficient written communication skills for status reports and distribution notifications.

• Willingness to travel as required.

• ISO certification, expertise in ISO standards, risk-assessment methodologies, and auditing experience are not mandatory.

🏝️ Benefits

• Flexible remote work arrangement.

• Full-time employment opportunity.

• Commitment to being an equal opportunity employer.

• Provision of reasonable accommodations for individuals with disabilities.