Associate/Senior Associate, Grants & Contracts

This is a fully remote position, open to applicants in United States.

📋 Description

• Assist the Senior Manager, Grants & Contracts in managing the infrastructure for grants and contracts systems.

• Ensure that Smartsheet, Salesforce, and associated records are up-to-date and precise.

• Evaluate and enhance existing systems while aiding in the implementation of new systems.

• Offer contract management assistance across Sabin, particularly to the Global Immunization and Operations teams.

• Conduct procurements, oversee technical reviews and evaluations, draft subcontract agreements, facilitate negotiations, and support contract closeout processes.

• Aid in managing the entire contract lifecycle from pre-award to closeout.

• Execute contract documents and uphold grants and contracts systems.

• Organize documentation, create contract summary sheets, and monitor deadlines along with follow-up actions.

• Track and process incoming invoices from contractors.

• Carry out data entry tasks and generate reports.

• Provide contract-related guidance and support to subcontractors, consultants, and staff members.

• Assist with recurring funder reporting by compiling information regarding agreements, payments, and deliverables.

• Review budgets and planning documents to ensure compliance with contractual obligations.

• Perform additional administrative duties as assigned.

⛳️ Requirements

• A Bachelor’s degree is required.

• For the Associate level: 1+ years of relevant experience in grants and contracts administration, business operations, project coordination, or a related field.

• For the Senior Associate level: 4+ years of relevant experience in grants and contracts administration, business operations, project coordination, or a related field.

• Proven proficiency with Microsoft applications (Excel, Outlook, PowerPoint, Teams, Word, and SharePoint), Adobe Acrobat, and online research.

• Experience with Salesforce, Smartsheet, or similar database, workflow, or project management systems to maintain accurate records is essential.

• Direct experience with Salesforce and/or Smartsheet is highly preferred.

• Excellent communication and diplomacy skills, encompassing active listening, writing, and speaking capabilities.

• Strong attention to detail with the ability to manage complex tasks, process information efficiently and accurately, analyze data, resolve issues, and work independently.

• Highly organized, reliable, adaptable to shifting priorities, and capable of prioritizing competing demands to meet deadlines in a fast-paced environment.

• Strong interpersonal skills with the ability to collaborate across the organization and build relationships over geographical distances.

• Ability to listen attentively to feedback and comments, adjusting plans and actions as necessary.

• A genuine interest in advancing Sabin’s mission.

• Strong service orientation.

• Subject to a criminal background check.

• Requirement to provide three professional references.

• Verification of educational credentials and degrees is necessary.

• Must be authorized to work in the United States without employer sponsorship; this position does not qualify for visa sponsorship.

🏝️ Benefits

• Medical, dental, and vision insurance coverage.

• Flexible spending accounts.

• Flexible vacation leave policy.

• Sick leave benefits.

• Options for short-term disability.

• Options for long-term disability.

• 10 federal holidays observed.

• Winter break at the end of the year.

• Employer-matched 401(k) plan.