Associate Specialist, GP Field Program Operations

This is a fully remote position, open to applicants in Paraguay.

📋 Description

• Assist in managing the administration of outgoing programmatic and operational agreements for the Great Plains and Native Nations Conservation programs.

• Provide support to Financial Leads and Program staff throughout the agreement process.

• Coordinate the issuance of agreements, track project deliverables, manage recipient payments, handle Workday journal entries, and facilitate agreement closeout.

• Ensure the accuracy of financial, contractual, and administrative information within SmartSimple, Workday, SharePoint, and AirTable.

• Aid in pre-agreement preparation by gathering and evaluating recipient and tax documents.

• Establish and update partner records in SmartSimple while troubleshooting system integration issues.

• Assist in the development of Scope of Work and Budgets, as well as in the utilization of the agreement system.

• Draft agreements while incorporating relevant Prime Donor provisions.

• Prepare documentation, route agreements for internal review, obtain signatures, and distribute finalized documents.

• Process and monitor outgoing agreement payments, reconcile receipts and expense reports, and oversee advances.

• Support compliance monitoring, issue reminders for deliverables, and handle Workday journal entries.

• Close agreements in accordance with WWF policies and procedures.

• Maintain agreement information and files across various systems.

• Monitor reporting requirements and project deadlines, routing reports for review as necessary.

• Ensure agreement-lifecycle accounting complies with FASB guidelines.

• Provide weekly status updates to the Operations team.

• Assist with daily administrative operations and special projects.

• Coordinate communication and resolve issues across departments and with external partners.

• Track and analyze data related to the Great Plains fleet vehicles and address inconsistencies.

• Perform additional assigned duties.

⛳️ Requirements

• A Bachelor’s degree with a minimum of two years of experience, or a minimum of four years of relevant experience.

• A solid understanding of basic accounting principles, including FASB accounting.

• Familiarity with U.S. Government-funded projects is highly desirable.

• Experience in working with Native Nations and/or rural communities is an advantage.

• Highly organized, detail-oriented individual with strong quantitative and analytical skills.

• Ability to effectively prioritize tasks and deliver high-quality work under time constraints.

• Excellent communication and interpersonal abilities.

• A customer service orientation, with collaboration and problem-solving skills.

• Capable of working independently and collaboratively in a matrixed team environment.

• Proven proficiency in using Word, Excel, PowerPoint, AirTable, Workday, and SmartSimple.

• Must be legally authorized to work in the U.S.

• Completion of employment eligibility verification is required upon hire.

• Commitment to inclusion and alignment with WWF’s core values.

🏝️ Benefits

• Employees have the option to work remotely.

• Paid relocation: None.

• Equal employment opportunities are provided.

• No employment visa sponsorship is required or available.