Associate Project Manager – Moves Management

This is a fully remote position, open to applicants in New Mexico.

📋 Description

• Assist the move management team in the planning and execution of Move/Add/Change (MAC) projects.

• Oversee the decommissioning of floors, inventory management, and the redistribution of equipment, furniture, and resources across five corporate office buildings in New York City.

• Coordinate work from a central onsite location in NYC.

• Manage project budgets, timelines, procurement, quality assurance, and risk management.

• Handle MAC work order requests and larger-scale MAC initiatives that involve multiple trades or minor construction tasks.

• Collaborate with client end-users and project initiators.

• Define project scopes and gather additional project information.

• Source and supervise vendors, including managing RFPs, quotations, purchase orders, invoice reviews, ordering, scheduling, installation, and project closeout.

• Collaborate with Occupancy Managers to ensure accurate data collection and floor plan integrity.

• Interpret and apply agreements, contracts, leases, work letters, project charters, surveys, and architectural drawings.

• Specify project requirements directly with clients.

• Develop scopes of work, resource needs, cost estimations, budgets, schedules, milestones, quality controls, and risk assessments.

• Identify project delivery resources and conduct straightforward requests for proposals.

• Perform bid analysis with management's support.

• Lead project delivery teams and provide guidance and mentorship throughout the project lifecycle.

• Establish and implement communication plans, conduct meetings, prepare written reports, and document meeting minutes.

• Ensure project documentation governance, data integrity, and accuracy of documentation.

• Monitor project progress against objectives, budgets, and timelines; report on status and any discrepancies.

• Develop action plans to meet objectives, budget constraints, and scheduling requirements.

• Evaluate and manage change requests, secure client approvals, and issue change orders as necessary.

• Identify potential project risks, create mitigation and contingency plans, and execute risk-reduction strategies.

⛳️ Requirements

• Candidates must currently be authorized to work in the United States without requiring visa sponsorship, now or in the future.

• A Bachelor's Degree is preferred, along with 2-5 years of relevant experience.

• A combination of education and experience may be considered in lieu of a degree.

• Prior experience in Move Management, FF&E, or Occupancy Planning is highly preferred.

• Familiarity with desktop technology and troubleshooting network endpoint connectivity is advantageous.

• Proficient in Microsoft Office applications (Word, Excel, Outlook).

• Knowledge of MS Project is a plus.

• Strong experience with Excel is required.

• Excellent interpersonal skills paired with a curious mindset.

• Must be available for weekend work and after-hours commitments.

• Willingness to travel between client office locations within New York City.

🏝️ Benefits

• Flexible 40-hour work week.

• A working environment that promotes work-life balance.

• Opportunity to make a meaningful impact and drive change.

• An inclusive workplace that celebrates diversity.

• Commitment to equal opportunity employment.