Associate Project Manager – Moves Management

This is a fully remote position, open to applicants in New Mexico.

📋 Description

• Assist in the planning and management of Move/Add/Change (MAC) projects for five corporate office buildings located in New York City.

• Oversee projects from the initiation phase through to completion.

• Coordinate work from a central on-site location in NYC and travel between client office facilities within the city.

• Manage the project budget, schedule, procurement, quality assurance, and risk management.

• Handle MAC work-order requests and larger-scale MAC projects that involve multiple trades or minor construction work.

• Collaborate with client end users and project requestors to establish project scope and requirements.

• Source and supervise vendors, including managing RFPs, obtaining quotes, processing purchase orders, reviewing invoices, and overseeing ordering, scheduling, installation, and project closeout.

• Work in partnership with Occupancy Managers to ensure accurate data collection and floor-plan details.

• Read and interpret real estate project documents, including contracts, leases, work letters, charters, surveys, and drawings.

• Develop scopes of work, identify resource needs, create cost estimates, budgets, schedules, and establish quality controls and risk identification measures.

• Identify project resources, conduct straightforward RFPs, and perform bid analysis with management support.

• Lead project delivery resources while providing guidance and mentorship throughout the project lifecycle.

• Execute communication plans, organize meetings, and prepare written reports and meeting minutes.

• Ensure the governance of project documentation, maintain data integrity, and uphold documentation accuracy.

• Monitor project progress against objectives, budgets, and timelines, providing status updates and highlighting variances.

• Develop action plans and implement change management and risk management routines.

⛳️ Requirements

• Candidates must currently be authorized to work in the United States without the need for visa sponsorship at any time.

• A Bachelor’s Degree is preferred, along with 2–5 years of relevant experience.

• A combination of experience and education will be considered in lieu of a degree.

• Experience in Move Management, FF&E, or Occupancy Planning is strongly preferred.

• Familiarity with desktop technology and troubleshooting network endpoint connectivity is a plus.

• Proficient in Microsoft Office applications (Word, Excel, Outlook).

• Knowledge of MS Project is advantageous.

• Experience with Excel is required.

• Strong interpersonal skills and an inquisitive mindset are essential.

• Availability on weekends and after regular hours is required.

• On-site presence and requirements may vary based on client needs.

🏝️ Benefits

• Availability for remote work.

• Flexible 40-hour work week.

• Healthy, productive, and adaptable work environment.

• Support for work-life balance.

• Equal opportunity and inclusive workplace.

• Confidential handling of applicant information.