Associate Director, Project Management

This is a fully remote position, open to applicants in Poland.

📋 Description

• Provide senior leadership and oversee line management for the Project Management function.

• Ensure consistent and high-quality project delivery across the portfolio in accordance with company strategy, policies, SOPs, and global regulatory requirements.

• Build, develop, and lead a high-performing Project Delivery Project Management team.

• Ensure appropriate resource allocation and drive operational excellence across awarded studies.

• Integrate project delivery with cross-functional departments to foster collaboration, scalability, and sponsor satisfaction.

• Oversee employee training, professional development, compliance, and the development of leadership capabilities.

• Collaborate with senior leadership to translate business objectives into effective delivery models.

• Provide leadership and direction for the Project Delivery function and support workforce planning.

• Lead, develop, hire, coach, and manage Project Managers, including PM I, PM II, and Senior PMs.

• Oversee onboarding, role-specific training, competency development, feedback, performance evaluations, succession planning, and employee relations.

• Ensure staffing models meet business needs, delivery excellence, and a sustainable workload balance.

• Oversee the preparation, monitoring, and reporting of departmental KPIs.

• Identify opportunities for workflow streamlining, process improvement, efficiency, and standardization.

• Ensure effective adoption of clinical trial systems, technology tools, company systems, workflows, and processes.

• Review project scope, timelines, budgets, complexity, resource allocation, and forecasting.

• Partner with Project Directors on resource deployment, performance, workload, capability, and mitigation plans.

• Ensure projects are completed on time, within budget, contractual commitments, quality standards, business continuity, and client satisfaction.

• Serve as a senior advisor for proactive risk and issue management.

• Mentor Project Managers in planning, stakeholder management, and problem resolution.

• Share lessons learned and best practices with internal stakeholders.

• Write, review, and maintain SOPs, tools, and process documentation.

• Support audit and inspection readiness.

• Perform other assigned responsibilities when qualified and adequately trained.

⛳️ Requirements

• B.Sc. in a field relevant to clinical project management.

• PMP certification is an asset.

• Minimum of 7 years of combined experience in clinical research and project management within the biotechnology, pharmaceutical, or CRO industry.

• Demonstrated leadership and line management experience, preferably in a CRO environment.

• Strong leadership, judgment, problem-solving, organizational, and communication skills.

• Ability to work effectively in a fast-paced, evolving environment and manage multiple priorities.

• Ability to build strong relationships with internal teams, sponsors, and external partners.

• Excellent proficiency with Microsoft Office (Word, Excel, PowerPoint).

• Willingness to travel up to 10% of the time.

• Good knowledge of good clinical practices and applicable Health Canada and FDA regulations/guidelines.

• Must be legally authorized to work in the EU.

🏝️ Benefits

• Permanent full-time position.

• Flexible schedule.

• Vacation.

• Home-based position.

• Ongoing learning and development.

• Attractive advancement opportunities.

• Equal opportunity and accommodations throughout the recruitment and selection process, upon request.