Associate Chief of Staff

This is a fully remote position, open to applicants in Canada.

📋 Description

• Monitor organizational goals, performance metrics, and leadership commitments.

• Convert approved priorities into project strategies that include deliverables, timelines, responsibilities, and success criteria.

• Organize and lead project meetings.

• Record decisions made and track action items.

• Keep project documentation, status reports, risk logs, and implementation plans up to date.

• Create progress reports for project sponsors and the executive leadership team.

• Recognize emerging risks, delays, and resource limitations, and escalate these for resolution.

• Assist in transitioning completed projects to ongoing operational management.

• Support change management initiatives, communication efforts, stakeholder engagement, training coordination, and adoption tracking.

• Evaluate whether implemented enhancements achieve the desired outcomes.

• Oversee strategic cross-functional initiatives and executive priorities while reporting directly to the CEO.

⛳️ Requirements

• 3-5 years of pertinent experience in project coordination, business operations, executive support, organizational improvement, or a related field.

• Demonstrated ability to coordinate projects that involve multiple teams or departments.

• Exceptional verbal and written communication skills.

• Proficient in facilitating meetings and delivering presentations effectively.

• Highly skilled in using Microsoft 365.

• Strong organizational abilities with a talent for managing competing priorities.

• Project management or change management certification is a plus.

• Bachelor’s degree or diploma in business administration, project management, communications, public administration, human resources, or a related discipline; equivalent work experience may be accepted.

• Experience in supporting an executive team.

• Good judgment and experience in handling confidential information.

🏝️ Benefits

• Flexible benefits package that includes healthcare coverage.

• Employer-matched retirement savings plan.

• Opportunities for growth and talent development.

• Generous paid time off (PTO) policy.

• Employee Referral Program with bonuses.

• Option for remote work.