AMS Administration Support

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Deliver remote administrative and operational assistance within Asset Management Services.

• Execute nationally standardized tasks assigned by AMS Department Coordinators.

• Manage task priorities under the guidance of the National Business Operations Manager.

• Keep records of tasks, status updates, supporting documents, and confidential information.

• Submit filing documents and draft response materials and CVs utilizing approved templates.

• Create PowerPoint presentations for coordinator evaluation and approval.

• Draft and uphold Management Agreements, registers, variation letters, and associated records.

• Organize agreements in Vision and SharePoint according to established naming, versioning, access, and confidentiality protocols.

• Compile and circulate monthly GP invoices, and draft invoices in Frankie.

• Prepare drafts for additional-hours and ad hoc invoices, then upload them to Invoice Flow.

• Maintain debtor action lists, follow up with Property Managers, and create status reports.

• Create Concur expense claims for AMS State Heads.

• Keep PM/FM allocation lists, organizational charts, and AMS Property spreadsheets up-to-date.

• Facilitate access and onboarding forms for Vision, FRC, Concur, and Frankie.

• Review DLOA contact lists and identify outdated information.

• Send reminders for compulsory training sessions.

• Develop onboarding plans, welcome packs, access card requests, and communications for new starters.

• Update asset registers and coordinate the return of tracked assets from offsite employees.

• Prepare farewell communications, organize farewell ecards, and submit handover and Out of Office requests.

• Order catering and stationery, research event options, and manage logistics for remote events.

• Create internal announcements and draft Christmas and Easter leave schedules.

⛳️ Requirements

• Minimum of 2 years experience in an administrative capacity.

• Experience collaborating with international clients or teams, especially from Australia, the United States, or New Zealand.

• Proficient in software/tools including Microsoft Office Suite, Google Workspace, and project management applications.

• Experience managing calendars or scheduling appointments for executives or teams.

• Comfortable communicating with clients, vendors, and team members through calls, texts, emails, or other communication channels.

• Self-provided equipment: computer with at least 8GB RAM, 512GB HDD/SSD, Intel Core i5 or AMD Ryzen 5 (12th generation or newer), Windows 11 Home or Pro.

• Power backup solution such as a power station, power bank, or UPS.

• Secondary/external monitor.

• Noise-cancelling headset and webcam.

• Minimum internet speed of 40–50 Mbps for both download and upload.

• BIR self-registration and necessary government contributions as an independent contractor.

• NBI or Police Clearance.

• Government-issued identification.

• Ability to work from 7:00 AM to 4:00 PM Manila time, Monday through Friday.

• Submission of English proficiency test results.

• Submission of personality test results.

• A quiet, enclosed work-from-home environment with ample space.

• Dual-monitor setup.

• Compliance with Wingman IT, security, system-monitoring, and productivity requirements.

• References from a previous employer, supervisor, or company representative.

• Agreement that the independent contractor contract is governed by Singapore law and Philippines Resources Pte. Ltd.

• Acceptance of background checks and verification of qualifications.

🏝️ Benefits

• 20 Paid Time Off.

• Referral Bonus: 70 AUD for each successful referral to the Wingman platform, paid at the 1st month mark with a client contract.

• Annual trip to connect with the larger Wingman community in person.

• Dedicated Support Contact (CSM).

• Access to a network of fellow contractors and onshore specialists.

• Optional upskilling sessions, peer learning, and developmental pathways.

• Opportunities for additional contracts, Statements of Work, or expanded workloads.

• Engagement in high-impact projects with top-tier Australian partners.

• Complete autonomy over work execution.

• Guidance on HR, tax, and setup processes.

• 100% work-from-home contracts tailored for remote delivery.