AI Procurement Specialist

This is a fully remote position, open to applicants in United States.

📋 Description

• Identify and procure GPUs, accelerated servers, high-speed networking, storage solutions, and power and cooling equipment from OEMs, ODMs, and distributors.

• Engage in negotiations regarding pricing, volume commitments, delivery terms, warranties, and support service level agreements with hardware and infrastructure suppliers.

• Streamline workflows for requisitions, approval processes, and purchase order creation, incorporating milestone-based and deposit payments for substantial hardware purchases.

• Monitor allocation, lead times, and delivery timelines from suppliers, highlighting any delays that may impact capacity activation.

• Assess supplier performance, concentration, and associated risks; establish second-source alternatives; and ensure the vendor master data remains accurate.

• Assist the Accounting team with supplier invoicing by executing three-way matches and addressing discrepancies related to pricing, quantity, and tax.

• Create coding requisitions and purchase orders with the appropriate general ledger account, cost center, and asset classification.

• Follow up on outstanding invoices, credit memos, and revised invoices; verify deposits, prepayments, and milestone payments in accordance with purchase order agreements.

• Supply received-not-invoiced and open purchase order data for month-end accruals.

• Adhere to procurement controls and provide necessary documentation for auditing purposes.

• Report to the Procurement Manager and work collaboratively with Accounting, Finance, and Data Center Operations.

⛳️ Requirements

• Minimum of 3 years of experience in procurement, strategic sourcing, or supply chain, preferably in cloud computing, data centers, semiconductors, or hardware-focused industries.

• Background in Accounting (degree, coursework, or practical experience) with a solid understanding of invoicing, accounts payable, general ledger coding, and accrual processes.

• Direct experience with an ERP or procure-to-pay system (such as NetSuite, SAP, Oracle, or Coupa).

• Exceptional negotiation and contract management abilities, with a capacity to operate efficiently in a rapidly scaling environment.

• Proficient in advanced Excel or Google Sheets functionalities.

• Preferred: Bachelor’s degree in Business, Supply Chain, Accounting, Finance, or a related discipline.

• Preferred: Experience working for a NeoCloud, hyperscaler, colocation provider, or GPU hardware supplier.

• Preferred: Familiarity with accounts payable or invoice automation tools and exception-handling processes.

• Preferred: Basic understanding of the AI infrastructure stack (GPUs, servers, InfiniBand/Ethernet networking, power and cooling) sufficient to analyze quotes and bills of materials.

• Willingness to travel up to 10%.

🏝️ Benefits

• Health benefits.

• 401K retirement matching.

• Paid time off (PTO).

• Support for professional development and certification.