AI Operations and Executive Assistant

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Oversee email inboxes, calendar management, scheduling meetings, and organizing travel logistics.

• Facilitate daily operational and administrative functions for the Founder.

• Engage with clients, partners, and stakeholders in a professional and timely manner.

• Generate documents, reports, research, and business updates.

• Assist in enhancing workflows and documenting processes.

• Establish, maintain, and assist with automations on platforms such as Kick, Kit, Slack, Teachable, Notion, Spiffy, and others.

• Create and uphold straightforward automations utilizing ChatGPT, Claude, Zapier, n8n, Make, or similar tools.

• Incorporate AI tools into daily operations.

• Assess, verify, and ensure the quality of AI-generated outputs prior to distribution or use.

• Detect areas for increased efficiency and address operational challenges.

• Provide support to the broader team on various projects and business initiatives.

• Maintain alignment with EST hours for four hours of overlap from Monday to Friday while keeping flexibility in contractor scheduling.

• Ensure smooth business operations through effective administration, stakeholder coordination, and operational assistance.

⛳️ Requirements

• Candidate must be based in the Philippines.

• At least 2 years of experience in roles such as Executive Assistant, Executive Operations, Operations Coordinator, or a similar position.

• Previous remote work experience, preferably within a startup or small team setting.

• Proven experience managing an Executive’s or Founder’s inbox.

• Exceptional written and verbal communication capabilities.

• Strong organizational skills with a keen attention to detail.

• Quick and proficient with technology, digital tools, and online platforms.

• Familiarity with Google Workspace, Zoom, Slack, and comparable collaboration tools.

• Comfortable handling calendar management, sending invitations, and coordinating meetings with Zoom links.

• Practical experience using AI tools in daily tasks, with the ability to review and validate outputs before sharing or applying them.

• Demonstrated interest and curiosity in AI tools and workflow automation.

• Familiarity with ChatGPT, Claude, Zapier, n8n, Make, Projects, CoWork, or similar platforms is highly valued.

• Exposure to Kick, Kit, Teachable, Notion, Spiffy, Projects, CoWork, or similar platforms.

• Self-driven, proactive, resourceful, and adept at thriving in a fast-paced environment.

• Must disclose any current ongoing roles or client engagements.

• Must represent this engagement on LinkedIn as “Independent Contractor.”

🏝️ Benefits

• Paid vacation following an initial trial period.

• Benefits budget after an initial trial period.

• Remote work from home.

• Flexible working hours.

• Freedom to work from any location.

• Opportunities for long-term career advancement.

• Training and collaboration opportunities with colleagues from around the globe.

• Knowledge-sharing opportunities.

• Exposure to globally recognized thought leaders and feminists engaged in programming.