AI Automation Specialist

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Analyze business processes to uncover opportunities for enhancing efficiency through AI, automation, and improved systems.

• Create, develop, and implement AI agents and automated workflows across various business functions.

• Establish a cohesive operational framework that integrates executive operations, property development, contractors, lettings and compliance, property transactions/conveyancing, and financial management.

• Design an executive-level control system that consolidates significant risks, overdue tasks, decisions, and critical business issues.

• Oversee development projects and contractors, including monitoring progress, delays, variations, payments, documentation, commitments, and evidence.

• Automate lettings and compliance processes, covering certificates, deadlines, deposits, reconciliations, client-money activities, and unusual transactions.

• Supervise property acquisitions, sales, refinances, and conveyancing, including liaising with solicitors, brokers, lenders, monitoring deadlines, missing documents, inactivity, and follow-ups.

• Develop finance and cash-control workflows that address cash-flow visibility, liabilities, debts, committed expenditures, and unusual or duplicate transactions.

• Integrate and synchronize Microsoft 365/Outlook, Monday.com, Xero, WhatsApp, and property management systems using APIs, webhooks, and reliable integration techniques.

• Construct structured data flows across properties, projects, transactions, companies, clients, contractors, documents, tasks, communications, and payments.

• Automate reporting, alerts, follow-ups, management briefings, and exception reporting.

• Design human approval workflows for sensitive decisions, payments, contractual commitments, legal matters, and external communications.

• Advance workflows from read, monitor, and draft capabilities to controlled write actions as reliability is established.

• Test systems, including edge cases and failure scenarios, and implement error handling, retries, logging, and monitoring.

• Monitor and enhance the reliability, accuracy, and performance of deployed AI agents and automations.

• Document system architecture, workflows, integrations, and key decisions.

• Evaluate automation prospects and suggest AI, deterministic automation, or a combination based on reliability and business value.

• Collaborate closely with the founder to grasp operational challenges and convert business processes into actionable technical solutions.

⛳️ Requirements

• Candidate must be based in the Philippines.

• 3–5+ years of practical experience in building AI automations, workflow systems, integrations, or similar technical solutions.

• Demonstrated expertise with n8n or comparable workflow automation platforms.

• Hands-on experience with OpenAI API, Anthropic/Claude API, or other LLM APIs.

• Strong comprehension of REST APIs, webhooks, JSON, and OAuth/API authentication.

• Proficient in JavaScript and/or Python.

• Experience with databases and SQL, including structured data and relationships.

• In-depth understanding of LLM tool/function calling, structured outputs, and AI workflow design.

• Experience with RAG/knowledge retrieval and linking AI systems to business data.

• Solid understanding of error handling, retry logic, logging, monitoring, and system reliability.

• Experience in developing workflows with human-in-the-loop controls, permissions, and auditability.

• Familiarity with integrating business platforms such as Microsoft 365, Outlook, Monday.com, Xero, WhatsApp/Meta, CRMs, or property management systems is highly advantageous.

• Knowledge of Git/GitHub and good technical documentation practices.

• Strong grasp of business processes and capability to transform ambiguous operational issues into practical technical solutions.

• Ability to discern when AI is suitable compared to simpler deterministic automation.

• Capacity to work independently and proactively, taking ownership from discovery and architecture through implementation and ongoing enhancement.

• Ability to engage directly with a founder or senior stakeholder and challenge inefficient processes.

• Must disclose any ongoing roles or client work.

• Must represent this engagement on LinkedIn as “Independent Contractor.”

🏝️ Benefits

• Fully remote work from home.

• Flexible time management as an independent contractor.

• Alignment with AU business hours for collaboration (approximately 9 AM–5 PM, Monday to Friday).