Advanced Practice Program Coordinator

This is a fully remote position, open to applicants in Virginia, +1 more state.

📋 Description

• Develop, strategize, and execute new and enhanced programs in collaboration with OAPP leadership.

• Offer programmatic assistance to APP leadership and the initiatives they create, manage, and supervise.

• Oversee multiple projects that align with strategic APP business and organizational goals.

• Support comprehensive APP-related program plans for significant organizational initiatives.

• Organize APP student clinical rotations and manage the MCE database efficiently.

• Serve as a liaison between MCE staff, educational institutions, students, preceptors, OAPP, and clinical departments.

• Monitor APP precepting activities, necessary training, site requirements, and student placements.

• Facilitate APP school faculty orientation and Advance Practice Orientation programs.

• Organize OAPP quarterly meetings, CME activities, presentations, disclosures, agendas, videoconferencing, RSVPs, and records of continuing education.

• Oversee the management of APP DEA applications and re-registrations, including budgetary payments.

• Update and maintain the website while coordinating monthly content and design revisions with IT.

• Coordinate the Office of Advance Practice Professionals council, including scheduling meetings, taking minutes, making recommendations, and ensuring follow-up.

• Act as a liaison among departments, OAPP, APPs, WVUM, WVUHS, educational institutions, legal entities, and other organizations.

• Contribute to OAPP policy formulation and prepare documentation for leadership approval.

• Engage in monthly budget reconciliations and review line-item allocations with the director.

• Manage calls and correspondence from APP employees, leadership, educational institutions, applicants, recruits, and external organizations.

• Organize the director’s calendar, meetings, correspondence, and travel arrangements.

• Ensure adherence to meeting and project deadlines, documentation, and scheduled follow-ups.

• Coordinate student APP shadowing experiences with HR and clinical departments.

• Manage affiliation agreements and renewals for student precepting, internships, and proctoring.

⛳️ Requirements

• Bachelor’s Degree in healthcare or a related field, or equivalent practical experience.

• Minimum of three years in healthcare, project management, or a related field.

• Experience in an administrative support role is preferred.

• Strong communication skills.

• Proficient computer skills, including Excel, Strata, MCE, PowerPoint, database management, typing, and document formatting.

• Experience in website maintenance.

• Outstanding interpersonal skills.

• Excellent organizational abilities.

• Self-motivated with the capability to initiate, prioritize, and develop strategies for facilitating day-to-day OAPP operations.

• Physical capability to lift, move, bend, and reach.

• Ability to position documents, audiovisual equipment, files, computers, boxes, and other materials weighing up to 50 pounds.

🏝️ Benefits

• Equal opportunity employer.

• Reasonable accommodations available for individuals with disabilities.

• Full-time schedule of 40 hours per week.