Administrative Program Coordinator II

This is a fully remote position, open to applicants in Ohio.

📋 Description

• Serve as a liaison and provide administrative, technical, or operational support for ACGME-accredited training programs.

• Assist the Director with various projects and daily responsibilities.

• Lead orientation sessions and manage records to ensure compliance with established standards.

• Create and refresh interdepartmental educational initiatives.

• Help with the scheduling, coordination, preparation, and communication of meetings.

• Facilitate and participate in meetings, documenting key outcomes.

• Identify key milestones and deadlines, and communicate the status and requirements of projects.

• Conduct research, analyze, and organize information for presentations.

• Support department leadership with complex or large projects and take the initiative on simpler tasks.

• Oversee expenses in Oracle, including reimbursements, invoices, and procurement activities.

• Review and submit requests for travel and vacation.

• Coordinate didactic scheduling, including room bookings.

• Analyze working hours and manage residency assignment schedules using QGenda.

• Assist in planning events, including graduation ceremonies, Match Day, and other activities.

• Perform additional duties as assigned.

⛳️ Requirements

• Associate’s Degree with three years of administrative or project management experience; OR a High School Diploma/GED with five years of experience; OR a Bachelor’s Degree with one year of experience.

• Proficient computer skills with experience in various software applications.

• Capability to work in a stationary position for extended periods.

• Ability to operate a computer and other office equipment.

• Willingness to travel throughout the hospital system.

• Effective communication skills for exchanging accurate information.

• In certain locations, ability to lift up to 25 pounds.

• Adhere to standard precautions by utilizing personal protective equipment as necessary.

• Compliance with the annual influenza vaccination program or an approved exemption is required.

• Offers are contingent upon testing for controlled substances.

🏝️ Benefits

• Annual influenza vaccination or an approved exemption under the influenza prevention program.

• A drug-free workplace with post-offer controlled-substance testing.

• Equal employment opportunity.