Administrative Coordinator, High School Editorial Group

This is a fully remote position, open to applicants in United States.

📋 Description

• Provide administrative assistance to members of the High School Editorial team.

• Collaborate closely with the full-time Administrative Coordinator.

• Facilitate communication with Accounts Payable, Finance, Legal, Marketing, authors, vendors, freelancers, and educators.

• Proactively communicate across teams to collect information, address inquiries, and resolve issues.

• Coordinate and manage errata processing.

• Code and process invoices efficiently.

• Facilitate author and vendor payments.

• Order gift cards and payments for participants in market research.

• Prepare manuscripts for transition into Production.

• Create Jira tickets to enhance project management.

• Prepare and update spreadsheets, logs, and tracking documents.

• Program surveys and analyze results data using Qualtrics.

• Prepare documentation requests for contracts and agreements.

• Route documents via DocuSign.

• Onboard and manage contractors through a third-party management tool.

• Perform additional administrative tasks as necessary.

⛳️ Requirements

• High school diploma is required; a college degree is preferred.

• Willingness to commit to the position for a minimum of six months.

• Experience in providing administrative support within an office environment.

• Experience in a role with deadlines and deliverables.

• Ability to manage multiple tasks concurrently, prioritize effectively, stay organized, communicate progress, and meet deadlines.

• Exceptional written and verbal communication skills.

• Ability to interact professionally with internal teams, cross-functional partners, and external clients or customers.

• A collaborative and customer-service-oriented approach.

• Highly focused and productive, exhibiting a can-do attitude and team spirit.

• Motivated to take ownership of responsibilities and solve problems with minimal supervision.

• Enthusiasm for utilizing new technology systems, AI, new processes, and innovative work methods.

• A cover letter must be included with your application.

🏝️ Benefits

• 15–20 hours of work per week.

• Six-month contract with potential for extension based on workload and performance.

• Remote work options available.