Executive Administrative Assistant – Construction

This is a fully remote position, open to applicants in Illinois.

📋 Description

• Oversee the CEO’s email, calendar, and daily agenda, prioritizing urgent matters.

• Facilitate executive communications with internal leaders, vendors, clients, and partners.

• Collaborate with internal team members to uphold and support daily business operations.

• Manage communications with vendors, including follow-ups, scheduling, and resolving issues.

• Conduct research, gather information, and complete tasks based on limited instructions.

• Monitor action items and ensure commitments are fulfilled to prevent any oversights.

• Prepare meeting agendas, briefings, and summaries as required.

• Handle sensitive business and personal information with utmost confidentiality.

• Assist with special projects and ad hoc requests from the CEO as they emerge.

⛳️ Requirements

• Demonstrated experience as an executive assistant, office manager, or in a similar senior administrative capacity.

• Proficiency in professional English, both written and verbal.

• Exceptional organizational abilities with experience in managing intricate calendars and communications.

• Capacity to work autonomously with minimal oversight and take initiative on tasks.

• Resourceful, with the capability to research and resolve issues independently.

• Quick learner who adapts swiftly to new tools, processes, and industries.

• High degree of trustworthiness and discretion when handling confidential information.

• Comfort with significant responsibilities and the ability to work under tight deadlines.

• Strong judgment skills and the capability to recognize business urgency.

• Ability to follow directions effectively and adjust priorities as necessary.

• Reliable internet connection, a designated workspace, and a secure computer.

• Availability to work full-time, Monday to Friday, during Central Time business hours.

🏝️ Benefits

• Competitive salary and performance-based bonuses.

• Health, dental, and vision insurance options.

• Opportunities for professional development and career advancement.

• Flexible work arrangements and a supportive team environment.