Sales Administrative Assistant

This is a fully remote position, open to applicants in Brazil.

📋 Description

• Oversee customer records, manage order processing, generate sales reports, and coordinate administrative tasks.

• Create sales quotes, proposals, purchase orders, and invoices for customers.

• Update and maintain customer records, pipeline stages, contact details, and activity logs within CRM systems.

• Prepare weekly and monthly sales reports, commission trackers, and inventory spreadsheets.

• Handle inbound calls and emails, addressing shipping or product inquiries and resolving basic account issues.

• Arrange meetings, coordinate travel plans, create PowerPoint presentations, and manage calendars for sales managers or executives.

• Collaborate with logistics, accounting, and customer service to monitor shipments and ensure timely order fulfillment.

⛳️ Requirements

• High school diploma or equivalent is mandatory.

• An Associate’s or Bachelor’s degree in business administration, communications, or a similar field is preferred.

• 1 to 3+ years of experience in sales administration, customer service, or general office support is required.

• Strong proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) or Google Workspace is essential.

• Advanced Excel skills, including Pivot Tables, VLOOKUP/XLOOKUP, and various formulas, are necessary.

• Familiarity with CRM software, particularly Salesforce, is expected.

• Knowledge of ERP systems is advantageous.

• Outstanding communication, organizational, multitasking skills, and keen attention to detail are required.

• Excellent written and verbal communication abilities are a must.

• Strong problem-solving and critical-thinking skills are essential.

• Capability to work independently as well as collaboratively within a team.

• Good time-management and organizational skills are necessary.

• Flexibility and adaptability to changing work demands is important.

• Must be able to work remotely from El Salvador.

• Comfort with Hubstaff time-tracking software is required.

• A personal computer with internet access is necessary.

• An English voice note is required for the screening process.

🏝️ Benefits

• Competitive salary paid in US dollars.

• Compensation for extra hours worked.

• Flexibility in time-off policies.

• Fully remote work opportunities.

• Gain international experience.