Administrative Business Partner – External Affairs

This is a fully remote position, open to applicants in United States.

📋 Description

• Deliver comprehensive, organized, and meticulous administrative support to the organization or executive.

• Anticipate needs, evaluate details, and assist in the smooth operation of daily activities.

• Help prioritize tasks, meet deadlines, and eliminate workflow bottlenecks.

• Conduct research, compile findings, and prepare, review, and refine written reports and presentations.

• Utilize Microsoft Teams to schedule and oversee virtual meetings, deliver presentations, and foster collaboration.

• Leverage Teams breakout rooms, polls, and surveys to boost engagement and productivity.

• Manage calendars and email communications through Microsoft Outlook.

• Employ SharePoint for document management, version control, and team collaboration.

• Ensure secure and organized access to shared resources.

• Organize internal and external events as required.

• Carry out additional duties as assigned.

⛳️ Requirements

• Preference for candidates located in the Pacific Time Zone.

• Minimum of 5 years of experience supporting a CFO and/or other C-Suite executives in a complex, highly matrixed medium-to-large-scale organization.

• Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook); candidates may undergo testing.

• Preferred experience with Adobe Acrobat, Concur, and Smartsheet.

• Strong administrative, organizational, and customer service skills are preferred.

• Required experience with extensive scheduling and calendaring.

• High emotional intelligence with the ability to manage multiple competing priorities.

• Capacity to work amidst constant interruptions, adapt quickly, and realign tasks as necessary.

• High level of confidentiality and discernment is essential.

• Ability to type a minimum of 60 words per minute net is required.

• Willingness to travel 2–3 times a year.

• Must be legally authorized to work in the United States on a permanent basis; no employment visa sponsorship will be provided.

• Completion of a 50–60-minute competency assessment is required before the team interview.

• Proficient in English reading, speaking, writing, and comprehension.

• Ability to work independently and effectively from a home office.

• Access to high-speed internet service is required.

• Must be able to work in a distraction-free environment.

• Must be on camera during all virtual meetings.

🏝️ Benefits

• Competitive compensation package.

• Supportive work-life balance.

• Opportunities for professional growth and advancement.

• Comprehensive benefits package.

• Fully remote work from home.

• Access to high-speed internet service.

• Nationwide travel opportunities/coverage based on business needs.