Administrative Associate IV

This is a fully remote position, open to applicants in Texas.

📋 Description

• Provide administrative, organizational, communication, scheduling, documentation, and follow-up support to the Executive Director of Institutional Research.

• Manage and uphold the Executive Director’s calendar, appointments, meeting schedules, and follow-up tasks.

• Coordinate both internal and external meetings, which include scheduling, sending invitations, preparing agendas, gathering materials, taking notes, and following up on action items.

• Draft, proofread, and format correspondence, summaries, reports, presentations, and various other professional documents.

• Assist with training registrations, travel documentation, expense reports, purchasing requests, and operational requirements.

• Maintain electronic files, task trackers, meeting records, action items, and departmental documentation while employing version-control and record-keeping practices.

• Organize documentation pertinent to reporting processes, data requests, data governance, strategic initiatives, and executive briefings.

• Compile and format materials for presentations, committee meetings, executive updates, and communications related to Institutional Research.

• Facilitate coordination between the Executive Director and both internal and external stakeholders.

• Prepare draft communications, follow-ups, status updates, and reminders while monitoring responses, deadlines, and action items.

• Assist with the planning and logistics for meetings, reporting cycles, committee activities, and events related to Institutional Research.

• Provide regular status updates utilizing institutional collaboration tools.

• Identify any questions or missing information and escalate them to the Executive Director.

• Manage sensitive and confidential information in compliance with institutional policies, FERPA, and relevant privacy regulations.

• Perform additional related duties as assigned.

⛳️ Requirements

• High school diploma.

• Four years of relevant experience.

• Proficiency in word processing, spreadsheet, and database applications.

• Ability to multitask and collaborate effectively with others.

• Excellent verbal and written communication skills.

• Strong interpersonal and organizational capabilities.

• Ability to handle sensitive information while maintaining confidentiality.

• Capacity to work independently in a remote setting with minimal supervision.

• Responsiveness during designated work hours.

• Resume or Curriculum Vitae is required.

• Cover Letter is required.

• Applicants will undergo a criminal history investigation along with verification of credentials and/or other necessary information.

• Must apply through the PVAMU Career Site before the closing date.

🏝️ Benefits

• Part-time remote work arrangement.

• Salary commensurate with the University’s compensation structure, based on education and experience.

• Equal Opportunity/Veterans/Disability Employer.