Administrative Assistant – Leadership Team Support

This is a fully remote position, open to applicants in Nigeria.

📋 Description

• Participate in leadership and team meetings, accurately documenting decisions, action items, owners, and deadlines.

• Generate and distribute clear written summaries of meetings on the same day.

• Proactively follow up on pending action items until they are completed, reassigned, or intentionally closed.

• Engage directly with employees and senior leadership to gather updates and ensure tasks progress.

• Manage leadership tasks in ClickUp, making sure they are assigned, up-to-date, visible, and properly followed up.

• Identify and bring attention to overdue or at-risk tasks before being prompted.

• Provide the leadership team with a weekly summary of outstanding, overdue, and at-risk items.

• Coordinate calendars and meetings for the leadership team and external contacts.

• Assist with the scheduling, rescheduling, and coordination of meetings.

• Keep accurate records and administrative documentation.

• Track and log all working hours accurately using Clockify.

• Support leadership with additional administrative tasks as assigned.

• Manage priorities effectively, ask questions when unclear, proactively identify necessary work, enhance processes, and take on expanded responsibilities as the business evolves.

⛳️ Requirements

• A minimum of 1 year of experience in an administrative, administrative assistant, executive assistant, coordination, or similar role.

• Exceptional written and spoken English skills.

• Strong organizational skills and a commitment to follow-up.

• Comfortable communicating with individuals at all levels, including senior leadership.

• Ability to manage multiple tasks, priorities, and deadlines concurrently.

• Keen attention to detail and a capability to maintain accurate records.

• Proficient in using ClickUp or similar task/project management platforms.

• Familiarity with Slack and Google Workspace.

• Comfortable utilizing AI tools such as ChatGPT or Gemini.

• Reliable, proactive, and eager to learn.

• Ability to work independently in a fully remote setting.

• Capable of handling confidential information with professionalism.

• Preferred: experience supporting executives, leadership teams, founders, or senior management.

• Preferred: experience attending meetings and preparing notes or action-item summaries.

• Preferred: experience in tracking and following up on tasks and deadlines.

• Preferred: experience in a performance marketing, affiliate marketing, lead generation, or digital marketing environment.

🏝️ Benefits

• 10 paid vacation days per calendar year, available after 6 months of contract.

• Quarterly performance bonus of up to 10% of quarterly base pay, based on efficiency, collaboration, and innovation, subject to company financial performance and eligibility after 6 months.

• Direct working relationship with the leadership team of a growing company.

• High visibility and an opportunity to make a meaningful impact on daily operations.

• Long-term opportunity with an expanding scope of responsibilities.

• Full-time contractor position – 40 hours per week.