Administrative Assistant

This is a fully remote position, open to applicants in Connecticut, +13 more states.

📋 Description

• Proactively oversee and accomplish tasks on a daily, weekly, monthly, and quarterly basis for two executive leaders.

• Manage the calendars of the COO and CEO, organize internal and external meetings, coordinate domestic travel, and ensure time is reserved for priority initiatives.

• Engage in the planning of company-wide meetings and handle ad hoc travel requests.

• Prepare and refine documents, presentations, and reports for executive meetings and external partners.

• Coordinate meetings and ensure follow-through on agendas, notes, edits, decisions, action items, and stakeholder deadlines.

• Screen and prioritize requests, phone calls, and communications; draft responses for executives as needed.

• Assist in tracking and reimbursing executive expenses.

• Monitor and coordinate conference strategies for leadership and growth initiatives.

• Assist with special projects led by the COO and CEO.

• Oversee timelines, deliverables, commitments, accountability, and deadlines.

• Maintain the confidentiality of sensitive clinical, People Operations, and business information.

• Support data integrity and administration across Google, Salesforce, Monday.com, and various company-wide applications.

• Manage employee milestone gifting.

• Execute logistics for both in-person and virtual events and assist with client engagement activities.

• Utilize sound judgment and discretion to independently execute tasks and make decisions.

• Act as the primary contact for external parties and provide high-level customer service.

• Perform other related tasks as assigned by the CEO or COO.

⛳️ Requirements

• Required Education Level: Bachelor's Degree.

• A minimum of 2 years of experience in administrative support or customer service.

• Experience in managing technical and confidential tasks.

• Excellent written and verbal communication abilities.

• Comfortable providing support to C-Suite members in a virtual environment.

• Strong problem-solving and time management skills.

• Highly organized with the capability to manage competing priorities.

• Proficient in various technology platforms and systems; Google Suite is required, along with experience in Monday.com, Salesforce, and EHR/EMR platforms when relevant.

• Advanced computer skills and technical aptitude are essential.

• Employment is contingent upon the successful completion of a background check.

• Applicants must be authorized to work in the United States; work visa sponsorship is not available.

🏝️ Benefits

• 3 weeks of front-loaded PTO + Milestone Increases.

• Annual office closure (Dec 25–Jan 1) + 7 additional paid holidays.

• Annual Impact Days for volunteering or professional development.

• Annual Flexible Benefit Reimbursement.

• Medical, dental, and vision insurance — including EAP and additional wellness programs.

• Free and Insurance-Based Mental Health Care Options.

• Voluntary benefits, HSA, DCA, FSA (based on plan), transit & parking options.

• 401(k) with employer match.

• Referral bonus potential.

• Bereavement leave (including pet bereavement).

• Tenure Acknowledgments.