Administrative Assistant

This is a fully remote position, open to applicants in United States.

📋 Description

• Provide administrative assistance to the Dean of the Undergraduate Teachers College, including managing the calendar, scheduling, correspondence, and preparing documents.

• Organize meetings, events, and various college activities, overseeing logistics, materials, and follow-up processes.

• Facilitate communication and coordination among the Dean, UTC leadership, faculty, staff, and other departments within the university.

• Monitor deadlines, action items, and required information to ensure timely completion of key priorities.

• Keep files, records, calendars, trackers, and other administrative resources well-organized.

• Assist with travel arrangements, purchasing, reimbursements, invoices, and related administrative tasks.

• Provide support for special projects and ongoing operational requirements of the Undergraduate Teachers College.

• Manage confidential information with discretion and perform additional duties as assigned by the Dean.

• Offer dependable administrative support for the Dean and the Undergraduate Teachers College.

• Ensure well-organized calendars, efficient scheduling processes, timely communication, accurate records, and effective follow-up on deadlines and action items.

⛳️ Requirements

• 1-3 years of experience in providing administrative, executive, office, or operational support or in performing related professional duties.

• Strong organizational and time-management capabilities, with the ability to manage multiple priorities, deadlines, and logistics effectively.

• Excellent written and verbal communication skills, with the ability to engage professionally with a diverse range of stakeholders, along with a keen attention to detail.

• Proficiency in commonly used productivity and collaboration tools, including Google Workspace or similar platforms.

• Ability to work independently, demonstrate sound judgment, and take the initiative.

• Proven capability to manage confidential or sensitive information with discretion.

• Experience in higher education, education, or a mission-driven organization.

• Familiarity with working in a remote or distributed work environment.

• Knowledge of project management, scheduling, expense management, or administrative systems.

🏝️ Benefits

• Competitive salary and comprehensive benefits package.

• Opportunities for professional development and advancement.

• Supportive and collaborative work environment.

• Flexible work arrangements.