Administrative Assistant

This is a fully remote position, open to applicants in District of Columbia, +1 more state.

📋 Description

• Organize and manage calendars for departmental personnel

• Coordinate appointments, meetings, and conference calls

• Handle incoming and outgoing emails, letters, and phone communications

• Compose and review correspondence

• Organize and maintain both physical and electronic files, records, and documents

• Arrange logistics for meetings, including room reservations, catering, and equipment setup

• Prepare agendas, distribute relevant materials, and take minutes during meetings

• Coordinate travel arrangements, including flights, accommodations, and transportation for departmental staff

• Provide general administrative support, including copying, scanning, and faxing tasks

• Assist with expense reporting, invoice processing, and procurement activities

• Accurately input data into databases and generate reports

• Maintain confidentiality and the integrity of sensitive information

• Act as a liaison for internal and external stakeholders

• Respond to inquiries in a professional manner and redirect as necessary

• Support special projects and initiatives assigned by departmental leadership

• Collaborate with team members to meet project goals

• Ensure adherence to USDA policies, procedures, and regulations

• Remain updated on changes and developments relevant to administrative functions

⛳️ Requirements

• High school diploma or equivalent is required

• Associate's or bachelor's degree is preferred

• Demonstrated experience in an administrative capacity, ideally within a government or large organization

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software

• Strong organizational and time management capabilities with the ability to prioritize tasks efficiently

• Exceptional written and verbal communication abilities

• Attention to detail and accuracy in task completion

• Capacity to maintain confidentiality and manage sensitive information appropriately

• Flexibility to adapt to shifting priorities

• Ability to work autonomously or as part of a team

• Understanding and proficiency with business tools and technology, particularly Microsoft Office

• Advanced skills in Excel, Access, Outlook, PowerPoint, and Word

• Proficiency in Adobe Acrobat, data analytics tools, and Visio

• Capability to quickly learn additional tools as needed

🏝️ Benefits

• Employees have the option to work remotely