Admin & Finance Coordinator

This is a fully remote position, open to applicants in Canada.

📋 Description

• Deliver expert accounting assistance to Food Banks Canada.

• Oversee accounts receivable operations.

• Reconcile company credit cards and secure monthly approvals from the VP of Finance.

• Endorse checks and conduct weekly bank deposits.

• Scan, arrange, print, and file deposit documentation on SharePoint.

• Prepare and send weekly batches to the Development Team.

• Enter approved revenue data into Business Central and verify it against Donor CRM.

• Retrieve daily bank feeds and report any suspicious corporate credit card transactions.

• Gather supporting documents for corporate card expenses, align them with purchase orders or authorizations, validate extensions, assign GL codes, and input the information into the accounting system.

• Apply HST/GST rebates and compute the corresponding amounts.

• Maintain electronic filing systems and CRA-required documentation for a minimum of 7 years.

• Ensure compliance with internal controls and report any deficiencies to the Finance Manager.

• Coordinate weekly mail collection with the lockbox service provider.

• Safeguard, scan, organize, and appropriately redirect mail.

• Assist with annual and special audits.

• Undertake other responsibilities as assigned.

⛳️ Requirements

• Completion of a post-secondary diploma program or equivalent in accounting.

• At least 2 years of relevant experience in an accounting role within a business or non-profit organization.

• Outstanding attention to detail and precision.

• Strong organizational, time management, and planning abilities.

• Self-motivated with the capability to manage multiple tasks and prioritize effectively.

• Excellent verbal and written communication skills.

• Clear and professional communicator.

• Ability to work both independently and collaboratively within a team.

• Understanding of confidentiality and the ability to maintain it when dealing with sensitive information.

• Proficiency in Microsoft Office Suite, particularly Excel.

• Familiarity with Business Central and Mission CRM is an advantage.

• Strong proofreading abilities.

• Bilingualism (English/French) is a plus.

• Must reside within 100 km of the Greater Toronto Area, ON.

🏝️ Benefits

• Engaging work that supports the mission of Food Banks Canada.

• A workplace recognized as one of Canada’s Most Admired™ Corporate Cultures of the year.

• Flexible home-based work arrangement.

• Occasional travel within Canada.

• A barrier-free recruitment process with accommodations available.