Accounts Receivable and Billing Specialist

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Prepare and submit precise invoices for builders upon completion of work.

• Verify billed work against job records, approved scopes, and pricing.

• Maintain organized billing records along with supporting documentation.

• Generate quotes for additional work that falls outside the original scope.

• Submit and monitor EPO/VPO requests until approval is obtained.

• Ensure timely and accurate billing of approved EPOs/VPOs.

• Monitor aging reports and identify overdue builder invoices.

• Follow up with builders regarding overdue invoices through calls, emails, and builder portals.

• Document follow-ups and escalate any long-standing balances.

• Investigate any disputed invoices, EPOs, and VPOs.

• Communicate with builders and internal teams to resolve any discrepancies.

• Issue corrections, credits, or resubmissions as necessary.

• Process, post, and reconcile builder payments against outstanding invoices.

• Identify and follow up on short payments, overpayments, and unapplied funds.

• Maintain accurate payment records for reporting purposes.

• Provide accounts receivable status updates and aging summaries to management.

• Collaborate with Operations and Field teams regarding details of completed and additional work.

• Recommend process enhancements to expedite billing and minimize disputes.

⛳️ Requirements

• Bachelor's degree in Accounting, Finance, Business Administration, or a related discipline.

• 2–5+ years of experience in accounts receivable, billing, or collections, ideally within construction, home building, or trade services.

• Exceptional written and verbal communication skills in English.

• Willingness to work overnight or graveyard shifts in Philippine time or during US operating hours.

• Proficiency in Microsoft Excel (including VLOOKUP, pivot tables, filters) and Google Sheets.

• Familiarity with accounting software such as QuickBooks, NetSuite, or similar platforms.

• Experience utilizing builder/vendor portals (e.g., SupplyPro, BuildPro, Hyphen) is advantageous.

• Strong understanding of the complete accounts receivable cycle: invoicing, collections, payment posting, and reconciliation.

• Knowledge of EPOs (Extra Purchase Orders) and VPOs (Variance Purchase Orders) in residential construction.

• Capability to manage multiple builder accounts in a fast-paced setting.

• Strong negotiation and dispute resolution abilities.

• High attention to detail with strong numerical accuracy.

• Excellent organizational and time management skills.

• Strong analytical capabilities.

• Robust customer service orientation.

• Comprehensive understanding of accounting regulations and procedures.

🏝️ Benefits

• Permanent work-from-home arrangement.

• Company equipment will be provided.

• Government-mandated benefits employer share.

• Internet stipends available upon regularization.

• HMO coverage upon regularization (with an option to enroll as early as Day 1).

• Paid time off (PTO) credits and service incentive leaves.

• Major spring and winter company live events.

• Monthly virtual employee appreciation events.

• Company-sponsored career skills training courses.

• A company culture that emphasizes your personal and professional development.

• Competitive salary packages that lead the industry.