Accounts, Project Billing Coordinator

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Generate and distribute customer invoices based on completed tasks, job sheets, project milestones, purchase orders, and sanctioned billing details.

• Prepare and submit progress claims in accordance with client specifications and contractual obligations.

• Maintain comprehensive project billing documentation, covering contract amounts, invoices, claims, variations, and completed yet unbilled work.

• Monitor necessary purchase orders and ensure accurate recording of information.

• Document approved variations and incorporate billable changes into invoicing.

• Manage customer accounts, allocate payments, issue statements, and assist with debtor follow-ups.

• Liaise with clients concerning outstanding invoices and billing inquiries.

• Complete the financial aspects of onboarding new clients and keep Xero records up to date.

• Verify client legal entity information, ABN, billing contacts, payment terms, and purchase order requirements.

• Input client call-ups and project or finance details accurately and in a timely manner.

• Assist with month-end reporting through billing data, reconciliations, and financial documentation.

• Detect missing information, discrepancies, and possible billing challenges, ensuring they are resolved.

• Ensure consistent information is maintained across Xero, project trackers, Pipedrive CRM, and other platforms.

• Identify recurring challenges and recommend enhancements to finance and billing workflows.

• Collaborate closely with the Finance Manager and broader finance, operations, and management teams.

⛳️ Requirements

• At least 5 years of relevant experience in Accounts Receivable, invoicing, billing, or similar finance administration roles.

• Experience in project billing or within the construction, contracting, or similar project-oriented industries is highly valued.

• Proficiency in Xero and Pipedrive CRM is highly regarded.

• Exceptional numerical accuracy and attention to detail are essential.

• Comfortable utilizing accounting systems, spreadsheets, and financial records.

• Strong organizational capabilities with the ability to juggle multiple deadlines and priorities.

• Excellent written English and professional communication skills are crucial.

• Ability to identify discrepancies and thoroughly investigate issues rather than making assumptions.

• Strong follow-through and capability to take ownership of tasks from inception to completion.

• Proactive in pursuing missing information, unresolved items, and billing requirements.

• Comfortable engaging directly with clients and internal stakeholders.

• Ability to work independently while recognizing when to escalate issues that require managerial input.

• Previous experience assisting clients in AU/US/UK/CA or comparable markets is highly regarded.

• Availability for full-time work, 40 hours per week.

• Expected to reflect this commitment on LinkedIn profile.

🏝️ Benefits

• Fully remote position.

• Full-time engagement, 40 hours per week.

• Long-term career opportunity.

• Access to training and development.

• Opportunities for ownership and continuous improvement.