Accounts Payable Supervisor

This is a fully remote position, open to applicants in United States.

📋 Description

• Oversee the daily operations of the Accounts Payable department.

• Guide, mentor, and foster the development of AP team members while setting clear expectations and accountability standards.

• Ensure the timely and precise processing of vendor invoices, expense reports, reimbursements, and payments.

• Examine invoices for proper documentation, coding, approvals, and adherence to policies.

• Guarantee that invoices are assigned to the correct general ledger accounts, departments, entities, and cost centers.

• Manage payment schedules and ensure that vendors receive their payments accurately and punctually.

• Track AP aging and address overdue invoices, discrepancies, and other outstanding issues.

• Investigate and resolve vendor inquiries, payment discrepancies, duplicate invoices, and billing concerns.

• Foster strong relationships with vendors and internal stakeholders to resolve AP-related issues.

• Collaborate with the Accounting team during month-end and year-end closing processes.

• Assist in AP-related account reconciliations and resolve any outstanding balances.

• Maintain and enhance controls surrounding invoice processing, approvals, vendor setup, and payment authorization.

• Review vendor onboarding and banking details to prevent payment fraud and unauthorized alterations.

• Identify and pursue opportunities to automate and optimize AP processes.

• Develop and sustain AP procedures, documentation, and workflow standards.

• Monitor team performance, workload, and turnaround times.

• Prepare and maintain AP reports, including aging, payment activities, outstanding invoices, and relevant metrics.

• Collaborate with Procurement and department leaders to enhance purchasing and invoice management processes.

• Assist with audits by providing necessary AP documentation, schedules, and supporting information.

• Ensure adherence to company policies, accounting standards, and relevant tax regulations.

• Support system implementations, process enhancements, and Accounting/Finance initiatives.

• Identify process inefficiencies and implement effective solutions to improve accuracy and efficiency.

⛳️ Requirements

• Bachelor’s degree in Accounting, Finance, Business, or a related discipline is preferred.

• A minimum of 5 years of experience in Accounts Payable, Accounting, or a related field.

• At least 2 years of supervisory or team leadership experience is preferred.

• Strong comprehension of full-cycle Accounts Payable processes.

• Experience in managing invoice processing, vendor payments, expense reimbursements, and AP reconciliations.

• Solid understanding of general ledger coding and fundamental accounting principles.

• Familiarity with accounting/ERP systems and AP automation tools.

• Advanced skills in Excel or Google Sheets, including the ability to analyze and organize financial data.

• Strong grasp of internal controls and payment authorization procedures.

• Experience in identifying and resolving invoice discrepancies, vendor concerns, and payment exceptions.

• Exceptional organizational skills with a keen attention to detail and accuracy.

• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.

• Excellent communication and interpersonal skills, with the capacity to work effectively across various departments.

• Proven ability to mentor, develop, and hold team members accountable.

• Comfortable working autonomously and taking ownership of issues until resolution.

• Ability to identify inefficiencies and suggest practical process enhancements.

• Experience in a high-growth, multi-entity, or multi-state organization is an advantage.

• Background in a law firm, professional services organization, or a similarly complex setting is a plus.

🏝️ Benefits

• Medical insurance

• Dental insurance

• Vision insurance

• 401(k) with company match

• HSA

• Life insurance

• Disability coverage

• Paid time off

• Parental leave

• Fully remote work arrangement