Accounts Payable Specialist

This is a fully remote position, open to applicants in Arizona, +18 more states.

📋 Description

• Ensure the prompt and precise processing of vendor bills within Acumatica across various entities.

• Conduct three-way matching of vendor invoices, purchase orders, and receipts.

• Investigate and resolve discrepancies related to pricing, quantity, receiving, and other issues in collaboration with Supply Chain, Operations, and vendors.

• Oversee AP approval workflows, manage the Acumatica Incoming Documents module, and handle shared AP inboxes.

• Review and assign codes to non-PO vendor invoices and other expenses to the correct entity, general ledger account, warehouse, and necessary dimensions.

• Apply and distribute landed costs, including freight, processing fees, discounts, and taxes, to purchase order receipts.

• Reconcile the AP subledger with the general ledger, vendor statements, purchase accruals, landed cost clearing accounts, and work-in-progress balances.

• Assist with month-end closing by preparing AP accruals, aging reports, reconciliations, and supporting schedules.

• Maintain accurate vendor records, including W-9 forms and banking details, adhering to established controls.

• Address inquiries regarding invoices, payments, and accounts from vendors and internal partners.

• Support annual 1099 reporting, sales and use tax reviews, audit requests, and other AP-related compliance activities.

• Identify opportunities to enhance AP processes, controls, and overall efficiency.

⛳️ Requirements

• Candidates must reside and be eligible to work in one of the following states: Arkansas, Arizona, California, Colorado, Florida, Georgia, Idaho, Illinois, Louisiana, Maryland, Missouri, North Carolina, New Jersey, Nevada, New York, Ohio, Texas, Virginia, Washington, Wisconsin, or Wyoming.

• Must possess authorization to work in the United States.

• 4–6 years of comprehensive, hands-on accounts payable experience.

• Ideally, experience in manufacturing, consumer packaged goods, distribution, or another inventory-intensive sector.

• Practical experience with Acumatica or another large ERP system, including modules for purchase orders, inventory, and accounts payable.

• Proven expertise in three-way matching, landed cost allocations, and resolving discrepancies related to invoices, purchase orders, and receipts.

• Strong reconciliation abilities, including AP subledger-to-general ledger, vendor statements, purchase accruals, and associated clearing or work-in-progress accounts.

• Solid comprehension of accrual accounting and the accounts payable month-end closing process.

• Intermediate-level Excel skills, including the use of PivotTables and formulas such as VLOOKUP and SUMIFS.

• Exceptional attention to detail, organizational skills, and follow-through, with the capacity to manage a high volume of transactions under competing deadlines.

• Clear written and verbal communication skills, with the ability to work effectively with vendors and cross-functional partners with minimal direction.

• An Associate’s degree or higher in Accounting, Business, or a related field is considered a plus.

• Experience with 1099 reporting, sales and use tax reviews, or financial audits is also viewed as a bonus.

🏝️ Benefits

• Medical, dental, and vision coverage with 100% employer-paid dental and vision, along with a nominal monthly medical premium for employees; dependents can be added at employee cost.

• Generous paid time off to promote work-life balance and rest.

• Paid sick leave available as needed.

• Six (6) company-paid holidays annually, plus two (2) floating holidays.

• Paid parental leave after six months of service for eligible employees.

• 100% company-paid Short-Term Disability, Long-Term Disability, and Life Insurance.

• Referral bonuses of up to $1,500 for recommending exceptional individuals who join our team.

• 401(k) or Roth Plans with up to a 4% company match after one year of service.

• $300 monthly product stipend for Paleovalley for employees.

• Fully remote work arrangement.