Accounts Payable Specialist

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Facilitate the complete cycle of high-volume Accounts Payable transactions, from invoice receipt through coding, approval routing, and payment, ensuring precision and prompt processing.

• Evaluate and process weekly driver payments, reconciling charges with internal software.

• Assist in managing the Accounts Payable inbox by prioritizing internal and external inquiries and directing them for timely resolution.

• Supervise employee expense transactions in Ramp, guaranteeing accurate coding, appropriate approval routing, compliance with policies, and timely reconciliation.

• Investigate and resolve issues related to invoices, vendor accounts, and payments, escalating when necessary.

• Maintain vendor records in NetSuite and Bill.com.

• Aid in the month-end close by reviewing outstanding invoices, analyzing vendor balances, and accruals.

• Support the Accounts Payable Manager with various ad hoc projects.

• Assist with the processing of 1099s, which includes W-9 collection and year-end filing.

• Generate vendor credit memos as required.

⛳️ Requirements

• A minimum of 2 years of experience in Accounts Payable is required.

• Experience with automated Accounts Payable and expense management workflows is mandatory.

• Proficiency in Microsoft Excel is essential (including VLOOKUP, XLOOKUP, SUMIF, IF, and PivotTables).

• Familiarity with NetSuite.com is preferred.

• Previous experience with NetSuite is a plus.

• A solid understanding of how vendor bills and credits affect the general ledger is necessary.

• Experience with Ramp or similar corporate expense management platforms is preferred.

• Ability to quickly re-prioritize tasks in a fast-paced environment.

• Capable of working independently and taking ownership of responsibilities.

• Strong communication skills with internal teams and vendors, being solution-oriented and seeking clarification when needed.

• Excellent analytical skills and attention to detail in handling invoices, payments, and vendor records.

• Availability to work starting at 9 AM Pacific time / 12 AM Philippines time.

🏝️ Benefits

• Equal Employment Opportunity and Affirmative Action employer.

• Airspace is a participant in the E-Verify program for all locations.