Accounts Payable

This is a fully remote position, open to applicants in Massachusetts.

📋 Description

• Oversee internal and external email communications related to Accounts Payable and ensure timely invoice delivery.

• Daily posting of electronic files for AP charges within the relevant software system.

• Execute all check runs as required.

• Confirm that all Accounts Payable transactions are accurately coded to the right approvers and General Ledger accounts.

• Establish new vendors in the accounting system and keep vendor master records updated, including vendor addresses, W9 forms, ACH details, and 1099 statuses.

• Follow up on uncashed checks and uphold abandoned property records.

• Organize and maintain documentation and files that can be audited.

• Prepare reports for month-end and year-end closing, as well as any additional reports requested by management or for audits.

• Complete vendor credit applications and collaborate with the legal team when necessary.

• Assist with the year-end issuance of 1099 forms.

• Verify, analyze, and report on A/P activities and metrics on a monthly basis.

• Oversee company credit card expenditures, including the issuance of virtual cards, monthly reconciliations, and matching receipts.

• Aid in month-end closing procedures, including account reconciliations.

• Contribute to monthly and quarterly reporting by gathering data and metrics.

• Collaborate with the Accounting team on system implementations and initiatives aimed at improving accounting operations.

• Investigate and resolve inquiries related to A/P from vendors, customers, and internal business partners.

• Participate in team meetings and engage with stakeholders across the organization.

⛳️ Requirements

• Minimum of 3 years of experience managing accounts payable for a medium to large organization.

• Proficiency in ERP systems; experience with NetSuite is preferred.

• Excellent skills in Excel, along with strong analytical, reconciliation, and problem-solving abilities.

• Capability to handle multiple priorities and high transaction volumes while ensuring accuracy and attention to detail.

• Strong communication skills, with the ability to collaborate effectively across various departments and with different stakeholders.

• A naturally inquisitive and solutions-focused approach.

🏝️ Benefits

• Equal opportunity employer dedicated to promoting a diverse and inclusive workplace.

• Reasonable accommodations provided during the hiring process.