Accounts Payable Associate

This is a fully remote position, open to applicants in Arizona, +12 more states.

📋 Description

• Execute accounts payable responsibilities with accuracy and punctuality to foster positive relationships with vendors.

• Ensure that invoices receive approval from the appropriate client personnel.

• Confirm cash availability and perform selections for payments.

• Void checks, reissue payments, and reverse invoices as required.

• Prepare expedited payments.

• Accurately input data and assign general ledger codes for invoices across multiple entities.

• Create accounts payable aging reports and distribute them to clients as necessary.

• Produce weekly check registers and share them with clients.

• Maintain schedules for recurring payments and leases, ensuring timely payments.

• Inform clients about vendor discrepancies and credit memos, ensuring appropriate follow-ups.

• Follow up with clients regarding stale and outstanding checks.

• Allocate health benefits, divide expenses, and document expenses by location.

• Address inquiries and discrepancies from clients and entities via email and phone.

• Generate use tax reports and submit them to the Accounts Payable Analyst.

• Investigate and respond to internal and external inquiries related to accounts payable and expense reports.

• Assist with special projects and preparation for year-end audits.

• Execute tasks according to supervisor and/or client directives.

• Meet deadlines with minimal oversight from supervisors.

• Enhance processes and efficiency by leveraging current industry trends and technology.

• Carry out other assigned responsibilities.

⛳️ Requirements

• A high school diploma with two years of relevant experience, or a bachelor’s degree in business administration, accounting, public administration, or a related field from an accredited institution.

• Preferred experience in accounts payable.

• Familiarity with the purposes, methods, and practices of financial and accounting record-keeping.

• Understanding of basic accrual accounting principles and procedures.

• Proficiency in Microsoft Excel.

• Knowledge of proper English usage and grammar.

• Ability to thrive in a team setting, adapt swiftly to changes, and communicate clearly and professionally.

• Capacity to learn rules, regulations, and technical procedures relevant to processing payments for non-profit organizations and charter schools.

• Strong attention to detail with the ability to uphold a “zero-error” standard.

• Ability to comprehend and execute directions independently while communicating effectively in both oral and written formats.

• Competence in performing arithmetic calculations accurately and quickly, preparing precise financial reports and summaries, and identifying and rectifying errors in mathematical calculations and financial documents.

• Skill in establishing and maintaining productive working relationships with clients and Charter Impact staff.

• Experience with Microsoft Office; intermediate to advanced skills in Excel are highly preferred.

• Familiarity with Sage Intacct or similar non-profit accounting systems is advantageous.

🏝️ Benefits

• Company-issued laptop along with essential accessories, such as a mouse, keyboard, and monitor.

• Regular virtual and in-person team-building activities.

• Medical, dental, vision, and life insurance coverage.

• 401(k) plan with company matching.

• 11 paid company holidays.

• Winter break from Christmas Day through New Year's Day.

• Employee Referral Bonus Program.

• Flexible remote-first work environment.

• Opportunities to collaborate with a dedicated team that is making a significant impact.