Accounts Payable Analyst, Vendor Payments

This is a fully remote position, open to applicants in Texas.

📋 Description

• Review, process, and enter a high volume of vendor invoices.

• Match invoices with purchase orders and receiving documents while resolving any discrepancies.

• Assign codes to invoices corresponding to the correct general ledger accounts, jobs, and cost categories.

• Prepare and execute check, ACH, and card payment runs.

• Apply payment terms, discounts, and approval requirements effectively.

• Reconcile vendor statements and investigate aged and unmatched items.

• Address vendor disputes, credits, and short payments.

• Prepare accounts payable accruals and reconcile the accounts payable subledger with the general ledger.

• Develop and maintain reports on aging, cash requirements, and vendor spending.

• Highlight trends and exceptions to the Manager of Accounts Payable and Accounting leadership.

• Identify bottlenecks and recurring errors, assisting in the implementation of automation and workflow enhancements.

• Maintain vendor master records while collecting and verifying W-9 forms.

• Assist with 1099 preparation and ensure proper application of sales and use tax treatment.

• Support internal reviews and requests for external audits.

• Collaborate with managers, purchasing, and shop teams to obtain missing approvals, packing slips, and purchase order details.

• Reconcile high-volume corporate credit card accounts, managing 50+ cards with a monthly volume exceeding $100K.

• Investigate and resolve discrepancies related to credit cards, disputed charges, and unapplied credits with vendors and card-issuing banks.

⛳️ Requirements

• Must be residing in Texas.

• 3-5 years of experience in accounts payable, including full cycle and high volume processing.

• Practical experience with purchase order-based invoicing and three-way matching.

• Familiarity with reconciling vendor statements and the accounts payable subledger to the general ledger.

• Proficient in using an ERP or accounting system such as NetSuite or a similar platform, with a willingness to learn new systems.

• Strong Excel skills, including the ability to use lookups, pivot tables, and reconcile large datasets.

• Understanding of W-9 collection and 1099 reporting procedures.

• Exceptional attention to detail and a routine of double-checking your own work.

• Ownership mindset; committed to problem resolution and delivering solutions.

• Professional and clear communication skills with both vendors and internal teams.

• Ability to maintain confidentiality regarding financial and vendor information.

• Self-motivated and reliable in a remote work environment, with consistent availability during business hours.

• Experience with sales and use tax across various jurisdictions.

• Background in multi-entity or multi-location accounts payable operations.

• Familiarity with accounts payable automation or invoice capture technology.

• Associate's or Bachelor's degree in Accounting, Finance, or a related field (preferred).

🏝️ Benefits

• 100% company-paid medical coverage premiums for you and your family.

• Options for dental and vision coverage available.

• 401k plan with 4% matching contributions.

• Flexible paid time off (PTO).

• A safety-first mindset combined with people-first values.