Accounting/Bookkeeping

This is a fully remote position, open to applicants in United Kingdom.

📋 Description

• Oversee and manage the owner's business email inbox.

• Remove routine clutter and uphold the current organization of the client's inbox.

• Recognize messages that require prompt attention.

• Highlight outstanding emails or messages that need the owner's action.

• Compose or send basic routine emails when necessary.

• Assist in resolving important communications.

• Supervise designated client account inboxes.

• Identify incoming supplier invoices.

• Forward invoices to the appropriate bookkeeping software using specified email addresses.

• Maintain a well-organized system for incoming financial documents.

• Detect missing or unusual documentation for internal review.

• Compare supplier statements against records in Xero.

• Verify that invoices on supplier statements have been accurately entered.

• Review customer remittances.

• Mark applicable invoices as paid using the correct payment date.

• Assist with basic transaction cross-checking and administrative tasks related to reconciliation.

• Flag discrepancies for further review.

• Monitor client identification records and their expiration dates.

• Help ensure that necessary client risk assessments are completed at regular intervals.

• Adhere to documented internal compliance procedures.

• Keep accurate records and trackers.

• Assist with ongoing anti-money laundering and client administration requirements.

• Complete additional executive and practice administration tasks as assigned.

• Provide task-specific business support services aimed at enhancing client efficiency, service delivery, and operational functions.

• Report to a designated point of contact, to be determined.

⛳️ Requirements

• Previous experience in bookkeeping, accounting administration, or finance support is strongly preferred.

• Xero experience is highly preferred.

• Prior experience in email and inbox management is preferred.

• Strong written English skills are required.

• Experience in reviewing invoices, supplier statements, and remittances is preferred.

• Exceptional attention to detail is essential.

• Executive assistant or administrative support experience is an advantage.

• Experience working with UK businesses or accounting practices is a plus.

• Understanding of confidential financial data handling is required.

• Familiarity with GDPR is preferred; training can be provided if necessary.

• Highly organized and detail-oriented.

• Comfortable working independently following established procedures.

• Reliable in managing repetitive, deadline-driven tasks.

• Capable of identifying discrepancies and flagging them appropriately.

• Strong follow-through skills.

• Comfortable managing confidential client and financial information.

• Able to proactively inform the owner of matters requiring her attention.

• Knowledge of Xero.

• Familiarity with Microsoft Outlook / Email Platforms.

• Knowledge of Microsoft Teams.

• Proficient in Microsoft Excel / Google Sheets.

• Familiarity with Microsoft Office / Google Workspace.

• Understanding of Remote Desktop Systems.

• Proficient in the English language; strong written and spoken English is required.

• Availability from Monday to Friday during early morning UK time, with a schedule to be mutually agreed upon in writing.

• Must operate under a Master Services Agreement and Statement of Work as an independent contractor.

• Must adhere to applicable timelines, guidelines, and written deliverables.

🏝️ Benefits

• Competitive rates.

• Weekly payments.

• Various open roles are available.

• Free training and upskilling opportunities.

• Constant support and guidance.

• A vibrant community always ready to support you.