Accounting Subsidy Billing Manager

This is a fully remote position, open to applicants in United States.

📋 Description

• Manage, oversee, and implement subsidy billing operations.

• Analyze and interpret governing documents, subsidy agreements, contracts, and associated legal materials.

• Calculate and generate subsidy billings utilizing approved methodologies.

• Create and maintain cash flow forecasts related to subsidy funding and expected collections.

• Articulate subsidy calculations, billing methods, and financial implications to clients, board members, and internal stakeholders.

• Act as the main point of contact for client discussions regarding subsidy billing, funding requirements, and payment status.

• Collaborate with Community Managers and internal teams to address billing inquiries and ensure compliance.

• Accurately post subsidy billings to the general ledger and reconcile billing activities with accounting records.

• Monitor subsidy receivables and pursue outstanding payments.

• Prepare and maintain monthly subsidy billing trackers.

• Keep documentation supporting calculations, assumptions, references to governing documents, billing schedules, and client communications.

• Identify opportunities for enhancing billing processes, documentation standards, internal controls, and operational efficiency.

• Assist with audits by supplying supporting documentation and responding to subsidy-related questions.

• Ensure adherence to company policies, accounting standards, and client specifications.

• Support month-end closing activities as necessary.

• Work remotely from a home office and engage in virtual meetings and telephone communications.

⛳️ Requirements

• Bachelor's degree in Accounting, Finance, Business Administration, or a related discipline preferred.

• At least 5 years of experience in billing, accounting, finance, property management, community association management, or a comparable financial operations role.

• Preferred experience in interpreting contracts, governing documents, legal agreements, or funding arrangements.

• Experience in managing receivables, reconciliations, and financial reporting.

• Prior leadership or supervisory experience is preferred.

• Strong grasp of accounting principles, general ledger activities, reconciliations, and financial reporting.

• Ability to review, interpret, and apply governing documents, subsidy agreements, contracts, and legal documentation.

• Proven experience in calculating and preparing complex billings using established methodologies.

• Strong analytical and problem-solving capabilities with remarkable attention to detail and accuracy.

• Proficient in preparing and maintaining cash flow projections and analyzing financial impacts.

• Exceptional verbal and written communication skills.

• Strong customer service orientation and relationship management skills.

• Proficiency in Microsoft Excel and financial/accounting software systems.

• Ability to maintain comprehensive and organized documentation.

• Knowledge of internal controls, audit support processes, and compliance requirements.

• Ability to collaborate effectively across various departments.

• Capability to manage competing priorities and consistently meet deadlines.

• Willingness to assist with month-end closing and other accounting tasks as needed.

• Ability to work independently, exercise good judgment, and maintain confidentiality of sensitive financial information.

• Capability to work primarily in a remote/home-office setting with reliable internet access.

• Ability to engage in video conferences, virtual meetings, and telephone communications.

• Ability to lift and carry office materials, files, laptop equipment, or other work-related items weighing up to 15 pounds.

🏝️ Benefits

• Comprehensive benefits package including medical, dental, and vision coverage.

• Wellness program.

• Flexible Spending Accounts.

• Company-matching 401k contributions.

• Paid time off for vacation, holidays, medical needs, and volunteering.

• Paid parental leave.

• Training and educational assistance.

• Support programs, including Employee Assistance Program and Calm Health.

• Optional benefits, including short- and long-term disability, life insurance, and pet insurance.

• A caring team dedicated to employee success.