Accounting Subsidy Billing Manager

This is a fully remote position, open to applicants in Arizona.

📋 Description

• Supervise, manage, and carry out subsidy billing operations.

• Analyze and interpret governing documents, subsidy agreements, contracts, and legal materials.

• Calculate and generate subsidy billings in accordance with approved methodologies.

• Prepare and sustain cash flow forecasts related to subsidy funding and expected collections.

• Communicate subsidy calculations, billing methodologies, and financial implications to clients, board members, and internal stakeholders.

• Act as the primary liaison for client meetings concerning subsidy billing, funding requirements, and payment statuses.

• Collaborate with Community Managers and internal teams to address billing inquiries and ensure compliance.

• Accurately post subsidy billings to the general ledger and reconcile billing activities with accounting records.

• Monitor subsidy receivables and follow up on pending payments.

• Maintain monthly subsidy billing trackers.

• Keep documentation that supports calculations, assumptions, governing document references, billing schedules, and client communications.

• Identify opportunities to enhance billing procedures, documentation standards, and internal controls.

• Assist with audits by providing necessary documentation and addressing subsidy-related inquiries.

• Ensure adherence to company policies, accounting standards, and client requirements.

• Support month-end closing and other accounting functions as necessary.

⛳️ Requirements

• A Bachelor's degree in Accounting, Finance, Business Administration, or a related field is preferred.

• At least 5 years of experience in billing, accounting, finance, property management, community association management, or a related financial operations role is required.

• Experience in interpreting contracts, governing documents, legal agreements, or funding arrangements is preferred.

• Background in managing receivables, reconciliations, and financial reporting is essential.

• Prior leadership or supervisory experience is preferred.

• Strong grasp of accounting principles, general ledger activities, reconciliations, and financial reporting.

• Capability to review, interpret, and apply governing documents, subsidy agreements, contracts, and legal materials.

• Experience in calculating and preparing complex billings using established methodologies.

• Exceptional analytical and problem-solving abilities with a keen attention to detail and accuracy.

• Proficient in preparing and maintaining cash flow projections and analyzing financial impacts.

• Excellent verbal and written communication skills.

• Strong customer service and relationship management capabilities.

• Proficient in Microsoft Excel and financial/accounting software systems.

• Ability to maintain thorough and organized documentation.

• Knowledge of internal controls, audit support processes, and compliance requirements.

• Ability to collaborate effectively across departments.

• Capacity to manage competing priorities and consistently meet deadlines.

• Willingness to assist with month-end close and other accounting activities as needed.

• Ability to work independently, exercise sound judgment, and maintain confidentiality of sensitive financial information.

🏝️ Benefits

• Comprehensive benefits package including medical, dental, and vision coverage.

• Wellness program.

• Flexible Spending Accounts.

• Company-matching 401k contributions.

• Paid time off for vacation, holidays, medical needs, and volunteering.

• Paid parental leave.

• Training and educational assistance.

• Employee Assistance Program and Calm Health.

• Optional short- and long-term disability, life insurance, and pet insurance.

• A supportive team dedicated to your success.