Accounting Operations Specialist

This is a fully remote position, open to applicants in United States.

📋 Description

• Oversee the complete accounts payable cycle for various entities.

• Receive, categorize, and direct vendor and contractor invoices for approval through Ramp.

• Prepare and execute weekly payment runs via ACH, checks, and wire transfers.

• Ensure accurate and thorough disbursement records are maintained.

• Review and process expense reports from team members along with corporate card transactions.

• Establish and maintain vendor records, including the collection of W-9 forms.

• Lead the preparation and filing of year-end 1099 forms.

• Act as the main point of contact for vendor, contractor, and team member payment inquiries.

• Monitor accounts payable aging and upcoming cash needs, raising concerns with the Controller.

• Prepare and send invoices to school district partners according to contracts, purchase orders, and billing schedules.

• Apply partner payments and ensure accurate accounts receivable records are kept.

• Monitor accounts receivable aging and follow up on overdue balances.

• Address billing inquiries from partners and internal teams.

• Prepare accounts payable accruals and assist with month-end closing activities.

• Reconcile accounts payable and accounts receivable subledgers with the general ledger.

• Resolve discrepancies and maintain documentation that is ready for audit.

• Collaborate with the Controller, Staff Accountant, and cross-functional teams.

• Assist in standardizing accounts payable and billing processes and systems throughout the organization.

⛳️ Requirements

• 3–5 years of experience in accounts payable, billing, accounts receivable, or a related accounting field.

• Capability to accurately process high transaction volumes within set deadlines.

• Knowledge of best practices in accounts payable and accounts receivable, including 1099 reporting and accruals.

• Familiarity with ERP or accounting systems, as well as AP automation or spend management platforms.

• Ability to quickly learn new systems.

• Advanced skills in Microsoft Excel, including lookups, pivot tables, and reconciliations.

• Excellent attention to detail and strong organizational skills.

• Proven record of consistently meeting recurring deadlines.

• Strong written and verbal communication abilities.

• Capability to work independently, adjust to changing priorities, and succeed in a rapidly growing organization.

• Experience working in a multi-entity environment or aiding in the integration of acquired organizations.

• Familiarity with Ramp or a similar AP automation platform.

• Experience with contract-based billing, particularly in education, professional services, or SaaS sectors.

• Associate’s or bachelor’s degree in Accounting, Finance, or a related field; equivalent experience will also be considered.

• Standard working hours are Monday–Friday, 8 a.m.–5 p.m.

• Background check and drug screening will be required.

🏝️ Benefits

• 401(k) plan.

• Health insurance coverage.

• Six weeks of paid time off per year for full-time employees.

• Remote work position / remote-first organization.