Accounting Manager, Subsidy Billing

This is a fully remote position, open to applicants in Florida.

📋 Description

• Supervise, manage, and carry out activities related to subsidy billing.

• Analyze and interpret governing documents, subsidy agreements, contracts, and legal materials.

• Calculate and prepare subsidy billings using approved methodologies.

• Create and maintain cash flow forecasts pertaining to subsidy funding and expected collections.

• Clarify subsidy calculations, billing methods, and financial implications to clients, board members, and internal stakeholders.

• Act as the main point of contact for client meetings concerning subsidy billing, funding necessities, and payment status.

• Collaborate with Community Managers and internal teams to address billing inquiries and ensure compliance.

• Accurately post subsidy billings to the general ledger and reconcile billing activities with accounting records.

• Monitor subsidy receivables and follow up on overdue payments.

• Prepare and manage monthly subsidy billing trackers.

• Keep documentation that supports calculations, assumptions, references to governing documents, billing schedules, and client communications.

• Identify opportunities to enhance billing processes, documentation standards, and internal controls.

• Support audits by providing necessary documentation and responding to subsidy-related questions.

• Ensure adherence to company policies, accounting standards, and client specifications.

• Assist with month-end closing procedures and other accounting tasks as required.

• Engage in virtual meetings and phone communications.

• Maintain a productive and confidential remote/home-office environment.

⛳️ Requirements

• Bachelor's degree in Accounting, Finance, Business Administration, or a similar field is preferred.

• A minimum of 5 years of experience in billing, accounting, finance, property management, community association management, or a related financial operations position.

• Preferred experience in interpreting contracts, governing documents, legal agreements, or funding arrangements.

• Experience in managing receivables, reconciliations, and financial reporting.

• Prior leadership or supervisory experience is preferred.

• Strong grasp of accounting principles, general ledger activities, reconciliations, and financial reporting.

• Ability to review, interpret, and apply governing documents, subsidy agreements, contracts, and legal materials.

• Experience in calculating and preparing complex billings using established methodologies.

• Excellent analytical and problem-solving abilities with a keen attention to detail and precision.

• Proficiency in preparing and maintaining cash flow forecasts and analyzing financial impacts.

• Exceptional verbal and written communication skills.

• Strong customer service and relationship management capabilities.

• Proficiency in Microsoft Excel and financial/accounting software systems.

• Ability to maintain thorough and organized documentation.

• Knowledge of internal controls, audit support processes, and compliance requirements.

• Capability to collaborate effectively across different departments.

• Skill in managing competing priorities and consistently meeting deadlines.

• Willingness to assist with month-end closing and other accounting tasks as necessary.

• Ability to work independently, exercise sound judgment, and keep sensitive financial information confidential.

🏝️ Benefits

• Comprehensive benefits package including medical, dental, and vision coverage.

• Wellness program.

• Flexible Spending Accounts.

• Company-matching contributions to 401k plans.

• Paid time off for vacations, holidays, medical needs, and volunteering.

• Paid parental leave.

• Training and educational assistance.

• Support programs, including an Employee Assistance Program and Calm Health.

• Optional short- and long-term disability, life insurance, and pet insurance.

• A caring team committed to employee success.