Accounting, Executive Assistance

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Prepare and maintain investor spreadsheets.

• Oversee the coordination of investor document packages and associated correspondence.

• Handle updates to investor addresses, mailing instructions, and special requests.

• Aid in the setup of new loan files, data entry, and organization of documents.

• Dispatch electronic document packages and monitor their receipt and completion.

• Coordinate routine document requests with title and escrow departments.

• Record credit card transactions, invoices, accounts payable, bank deposits, and routine transactions in QuickBooks.

• Conduct reconciliations under the oversight and review of the principals.

• Generate reports for internal analysis and decision-making processes.

• Monitor and log investor interest payments, highlighting any discrepancies.

• Assist with the preparation of 1099 forms and the compilation of year-end data.

• Collaborate with the external CPA regarding documents, scheduling, and follow-up actions.

• Organize calendars and arrange calls and meetings for the principals.

• Manage incoming emails and draft standard replies.

• Conduct vendor comparisons and perform rate-shopping research.

• Provide support for executive and personal email management.

• Assist with limited travel arrangements, including flights, accommodations, itineraries, and logistics.

• Aid in managing personal and business calendar activities.

• Organize expenses and receipts effectively.

• Set reminders for recurring obligations.

• Coordinate scheduling with external contacts.

• Note: The role does not involve ACH or wire authorization, bank runs, or physical document handling.

⛳️ Requirements

• A CPA designation is mandatory.

• Proficient in QuickBooks Online (QBO) or similar accounting software.

• Exceptional attention to detail and a strong commitment to accuracy in data entry and financial record-keeping.

• Excellent written communication skills, including the ability to draft professional correspondence and investor communications.

• Able to manage multiple responsibilities concurrently across both accounting and administrative functions.

• Maintain discretion and professionalism when dealing with confidential financial and investor information.

• Self-motivated and dependable; the team requires someone who can follow through independently.

• Preferred: Experience in supporting a financial services firm, lending company, private equity fund, or real estate investment organization.

• Preferred: Knowledge of bridge lending, private money lending, or real estate investment operations.

• Preferred: Familiarity with document management workflows (e-signature platforms, loan file systems).

• Preferred: Prior experience as an executive or personal assistant supporting a principal or a small leadership team.

• This is a full-time position.

🏝️ Benefits

• Comprehensive benefits package.

• Opportunities for professional development.

• Supportive work environment with a focus on teamwork.