Accounting Coordinator

This is a fully remote position, open to applicants in United States.

📋 Description

• Process, verify, code, and prepare invoices, honorariums, awards, scholarships, and various other payments.

• Handle employee, Board, volunteer, consultant, and other approved expense reimbursements.

• Assist in the administration of the expense management system and provide routine user support.

• Manage routine corporate credit card activities and reconcile transactions with card statements.

• Maintain vendor records and documentation, including W-9 forms, and support annual 1099 preparation.

• Investigate and resolve routine vendor payment discrepancies and inquiries.

• Process and accurately record incoming payments, such as checks, ACH transactions, credit card payments, and third-party payments.

• Keep cash receipt records and payment logs up to date.

• Prepare manual cash receipt and routine accounts receivable entries for review and approval.

• Generate customer invoices and assist with purchase orders, remittance information, and billing requirements.

• Monitor outstanding receivables and conduct follow-up and collection activities.

• Maintain accurate customer and payment records.

• Process routine exam release requests.

• Complete assigned transaction-processing activities in accordance with the monthly close schedule.

• Provide documentation and supporting information for month-end close and audits.

• Investigate transaction-level questions and discrepancies.

• Utilize Sage Intacct, Bill.com, Nexonia, Salesforce, and other financial platforms.

• Participate in testing system updates or process changes.

• Maintain procedures, checklists, and process documentation.

• Offer responsive Finance support to employees, members, customers, vendors, and other stakeholders.

• Address inquiries related to invoices, payments, reimbursements, expense reports, account balances, payment status, coding, and routine Finance matters.

• Research questions, resolve issues, and communicate unresolved matters or delays to the Accounting Manager.

⛳️ Requirements

• 2–3 years of experience in accounts receivable, accounts payable, bookkeeping, or general accounting.

• Proficiency in Microsoft Excel.

• Familiarity with accounting software and financial systems.

• Strong attention to detail and exceptional organizational skills.

• Ability to manage multiple priorities and meet deadlines effectively.

• Excellent communication and interpersonal skills, including the ability to communicate effectively with nonfinancial audiences.

• Experience handling confidential information with discretion and professionalism.

• Experience with Salesforce, Sage Intacct, Nexonia, Emburse, or similar systems is preferred.

• Familiarity with nonprofit financial operations is preferred.

• Prior experience in association environments is preferred.

• Must be authorized to work in the United States.

• Must be capable of performing essential duties satisfactorily with reasonable accommodation.

• Periodic travel to assigned organizational events, including the annual staff retreat, is required.

🏝️ Benefits

• Health, life, and disability insurance.

• Paid time off and holidays.

• 403(b) retirement plan with an 8% employer contribution.

• Monthly wellness stipend.

• Professional development funding.

• Tuition assistance.

• Remote work with no in-office presence required.