Accounting and Operations Specialist

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Process and route vendor bills through an Accounts Payable (AP) platform for approval and payment.

• Ensure accurate coding of bills to the appropriate entity, class, and General Ledger (GL) account.

• Monitor payment timelines and address outstanding approvals, payments, and vendor inquiries.

• Maintain organized AP records while identifying discrepancies, duplicate invoices, and unusual vendor activities.

• Manage employee expense reporting from start to finish, encompassing policy reviews, coding, completeness, and follow-up on documentation.

• Classify and code Accounts Payable, employee expenses, credit card transactions, and other financial activities.

• Review, correct, and ensure the accuracy of transactions across multiple entities.

• Oversee the initial month-end close for assigned entities.

• Reconcile bank and credit card accounts, investigating any discrepancies that arise.

• Prepare monthly Profit & Loss (P&L) and balance sheet reports for internal assessment.

• Maintain supporting documentation for reconciliations and closing tasks.

• Keep leadership updated on accounting issues and the overall status of the financial records.

• Act as the primary contact for day-to-day financial activities and bookkeeping inquiries.

• Assist in the preparation of final financial reporting packages and supporting schedules for prepaids, accruals, fixed assets, intercompany balances, and other balance sheet accounts.

• Enhance close processes, accounting documentation, controls, and entity-level bookkeeping as the organization expands.

⛳️ Requirements

• Over 3 years of accounting or bookkeeping experience, with substantial experience supporting US-based companies.

• Strong grasp of US accounting and bookkeeping standards.

• Practical experience with QuickBooks Online or a similar accounting software.

• Background in accounts payable, expense management, reconciliations, and month-end closing procedures.

• Comprehensive understanding of GL coding and the structure of chart-of-accounts.

• Experience in preparing or reviewing P&L and balance sheet reports.

• Familiarity with bank and credit card reconciliations.

• Proficient in written and spoken English.

• Comfortable engaging directly with employees, vendors, and internal stakeholders.

• Experience working across multiple entities.

• Familiarity with financial operations platforms such as Ramp, Bill.com, Brex, Expensify, or similar tools.

• Knowledge of US GAAP standards.

• Experience with accruals, prepaids, fixed assets, and related supporting schedules.

• Background in a startup, high-growth company, or outsourced accounting environment.

• Proven track record of improving accounting processes rather than merely adhering to established procedures.

🏝️ Benefits

• Food Allowance

• Government Benefits

• 13th Month pay

• Work Equipment

• Night Differential if applicable (10% of hourly rate)

• 20 Leaves (after 6 months)

• Holiday pay (200% on Regular holidays; 130% on Special holidays)

• Overtime pay (max of 10.25 hrs/day)

• Referral bonus (P10,000 if referral passed and stayed with the company for 3 months)

• HMO (after 6 months)