Accounting Administrator

This is a fully remote position, open to applicants in United States.

📋 Description

• Oversee the finance@ email inbox for inquiries and bill distribution.

• Support vendor onboarding and maintain vendor records in NetSuite.

• Verify vendor banking details in accordance with internal controls and fraud prevention protocols.

• Organize bills, supporting documents, approval routing, and weekly payment schedules.

• Coordinate weekly bill entries with Accountants and other Accounting Administrators.

• Compile approved bills, establish payments, manage Signatory approvals, and address payment issues.

• Input Purchase Orders in NetSuite as necessary.

• Monitor expenses to ensure compliance with Federal Uniform Guidance and funder policies.

• Maintain accounts payable, vendor files, fraud prevention strategies, and asset safeguarding practices.

• Assist with annual Form 1099 reporting and other AP-related filings.

• Prepare monthly bank reconciliations.

• Aid in monthly credit card reconciliations and Concur processing.

• Review outstanding checks and purchase orders, resolving issues with vendors and internal teams.

• Assist with cash receipts, bank transfers, and deposits during the absence of Accountants.

• Support preparations for external audits and internal audit control procedures.

• Provide accounting and administrative assistance to the Finance & Administration team.

• Ensure accurate electronic accounting records are maintained.

⛳️ Requirements

• Prior experience managing medium to high volume accounts payable operations is strongly preferred.

• Experience within a nonprofit or higher education setting is preferred.

• Familiarity with accounts payable fraud prevention, internal controls, and risk management procedures is preferred.

• Strong knowledge of accounting best practices, laws, standards, and GAAP is preferred.

• Proficiency in Microsoft Office applications is required.

• Advanced skills in Microsoft Excel, including VLOOKUP and/or pivot tables, are preferred.

• Digital fluency with cloud-based office tools such as G Suite, CRMs, and/or ERPs including Salesforce, NetSuite, and Sage Intacct.

• Familiarity with team collaboration tools and web-based applications like Concur and Stampli.

• Excellent customer service and communication abilities.

• Outstanding time management and organizational skills.

• Capability to prioritize tasks in a dynamic environment.

• Ability to manage competing priorities, tight deadlines, and quickly learn new tools and processes independently.

• Exceptional written and verbal communication skills.

• Commitment to equity, environmental sustainability, and high-quality work.

• Employment eligibility will be confirmed through E-Verify.

🏝️ Benefits

• 403(b) plan with a 200% match up to a maximum VentureWell contribution of 10% when the employee contributes 5% (eligible for the match after one year of service).

• Medical, Dental, and Vision insurance coverage.

• $1,000 home office stipend upon hiring.

• Aim for employees to work no more than a 40-hour workweek.

• 20 paid vacation days.

• 12 paid holidays.

• 12 paid wellness days.

• Focus on work-life balance.

• Intentional and collaborative work environment.

• Equal employment opportunities and an inclusive, accessible workplace.